Section one: Contracting authority
one.1) Name and addresses
Secretary of State for Health and Social Care acting as part of the Crown through UK Health Security Agency
10 South Colonnade
London
E14 4PU
Contact
Mamun Khan
commercialprogrammes@ukhsa.gov.uk
Country
United Kingdom
Region code
UKI42 - Tower Hamlets
Internet address(es)
Main address
https://www.gov.uk/government/organisations/uk-health-security-agency
Buyer's address
https://www.gov.uk/government/organisations/uk-health-security-agency
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision Supply of maintenance services covering the containment level 4 (CL4) laboratories
Reference number
UKHSA_ESTATES_146
two.1.2) Main CPV code
- 50324200 - Preventive maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The UK Health Security Agency will be running a Soft Market Testing exercise from 8 November 2023 to 11 December 2023. This is a PIN Notice to gauge interest from the market and to gather information from interested suppliers. If you are interested in the opportunity, then please email commercialprogrammes@ukhsa.gov.uk and you will be asked to fill in a short survey.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 33180000 - Functional support
- 33191110 - Autoclaves
two.2.3) Place of performance
NUTS codes
- UKI7 - Outer London – West and North West
Main site or place of performance
Initially will be only for our Colindale site, but we would encourage suppliers to indicate their geographical coverage of service.
two.2.4) Description of the procurement
Scope to be undertaken by the Maintenance Contractor covering the routine scheduled maintenance activities as well as the provision of reactive maintenance/support covering equipment, machinery, plant, structural fabric and services for the CL4 Laboratory Suite
Emergency Callout
The selected Maintenance Contractor must also be able to supply an emergency call-out service including the following:
• A continuous 24/7 telephone service available 365 days/year with a 4-hour response.
• Attendance on site, if required, within 48 hours.
CL4 Planned Maintenance Requirements
The CL4 Laboratory Suite comprises a number of Sub-systems:
• Facility Fabric, Including Laboratory and Shower Room
• Biosafety Cabinet Line
• Autoclave
• Effluent Treatment Plant
• HVAC System
• Alarms & Safety Systems
• Safety Instrumented Systems
• Utilities
• UPS
• Steam pipework
• Electrical systems
Typical Maintenance Frequency
Planned maintenance activities will be 6 monthly. This frequency is based upon manufacturers and industry wide data which determine the anticipated life of the component under assessment and this data is used to determine frequency of service/replacement. A Safety Integrity Level (SIL) assessment and verification has been carried out following an initial LOPA assessment to identify safety critical components and systems within the CL4 Laboratory
two.3) Estimated date of publication of contract notice
1 March 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes