Section one: Contracting authority
one.1) Name and addresses
CHP
Myriad House, 33 Springfield Lyons Approach
Chelmsford
CM2 5LB
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=f7a37294-0d8a-ef11-8130-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=f7a37294-0d8a-ef11-8130-005056b64545
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HVAC System Maintenance
Reference number
DN747308
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
CHP wishes to commission an experienced and appropriately qualified organisation (the Supplier) to provide servicing and maintenance services to our main office heating, ventilation and air conditioning (HVAC) system in Chelmsford, Essex. The HVAC system also includes an air source heat pump for hot water.
The Supplier shall perform planned and preventative maintenance and servicing to CHP’s HVAC system at a frequency of two services per year at six monthly intervals, identifying current or potential issues and then carry out any necessary repairs to ensure the systems continue to operate effectively.
The Supplier shall also provide a reactive maintenance service, within pre-set timeframes, to attend, diagnose and rectify when the system fails to operate effectively or breaks down completely.
While replacement of select plant when deemed necessary shall be within the scope of this contract, a full replacement of the entire HVAC system is considered as outside the scope of this contract.
It is CHP’s intention to appoint one Supplier to deliver the services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
CHP wishes to commission an experienced and appropriately qualified organisation (the Supplier) to provide servicing and maintenance services to our main office heating, ventilation and air conditioning (HVAC) system in Chelmsford, Essex. The HVAC system also includes an air source heat pump for hot water.
The Supplier shall perform planned and preventative maintenance and servicing to CHP’s HVAC system at a frequency of two services per year at six monthly intervals, identifying current or potential issues and then carry out any necessary repairs to ensure the systems continue to operate effectively.
The Supplier shall also provide a reactive maintenance service, within pre-set timeframes, to attend, diagnose and rectify when the system fails to operate effectively or breaks down completely.
While replacement of select plant when deemed necessary shall be within the scope of this contract, a full replacement of the entire HVAC system is considered as outside the scope of this contract.
It is CHP’s intention to appoint one Supplier to deliver the services.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to a further twenty-four months at CHP’s discretion
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom