Scope
Description
This notice sets out the University of Essex intention to award a contract to OneAdvanced for the provision of Timetabling system.
The University has been using the OneAdvanced CMIS software for over 15 years.
The system is used to schedule teaching and exams and manage room bookings. The contract will allow ongoing annual license purchases including support and maintenance, and any essential upgrades.
Contract 1
Supplier
Contract value
- £661,121 including VAT
Above the relevant threshold
Earliest date the contract will be signed
30 June 2025
Contract dates (estimated)
- 1 July 2025 to 30 June 2030
- 5 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - technical reasons
- Additional or repeat goods, services or works - extension or partial replacement
- Extreme and unavoidable urgency
The University has used the CMIS system for over 15 years.
It is an essential part of the University's infrastructure which is intrinsically integrated with numerous business-critical systems.
Changing such a core system would significantly impact operational activities and involve substantial change at a time when the University is already undertaking a major, complex digital transformation programme.
The University has decided to continue with the current system until the digital transformation has been completed in order to optimise spend and resources.
Therefore, at the present time it would be impossible for the University to procure an alternative provider to provide the full range of services without detrimentally impacting the wider operations of the University.
Supplier
OneAdvanced
- Companies House: 02124540
The Mailbox Level 3
Birmingham
B1 1RF
United Kingdom
Email: a365.bid.management@oneadvanced.com
Website: https://www.oneadvanced.com/
Region: UKG31 - Birmingham
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
UNIVERSITY OF ESSEX
- Companies House: RC000652
- Public Procurement Organisation Number: PQBL-6931-JNGJ
Wivenhoe Park
Colchester
CO4 3SQ
United Kingdom
Email: procure@essex.ac.uk
Website: http://www.essex.ac.uk
Region: UKH34 - Essex Haven Gateway
Organisation type: Public authority - sub-central government