Section one: Contracting authority
one.1) Name and addresses
Hull City Council
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
Contact
Paul Robinson (PROCUREMENT)
Telephone
+44 1482612769
Country
United Kingdom
NUTS code
UKE11 - Kingston upon Hull, City of
National registration number
168524345
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Enterprise Resource Planning (ERP) Solution - ITT Stage
Reference number
PR ERP 2024.1
two.1.2) Main CPV code
- 48400000 - Business transaction and personal business software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hull City Council (The Authority) is seeking tenders from interested organisations to procure a deployable, cloud-based Enterprise Resource Planning (ERP) Solution. The tender is a restricted to members of the CCS Back Office Software (RM6194) Framework that submitted an Expression of Interest. The tender is a restricted procedure that will be a two stage process should a Negotiation stage be required. There are two distinct elements: Software Provision and Implementation Services. The Software contract is anticipated to initially be for 7 years with an option to extend further for an additional 3 years - estimated value of £700,000 per annum. The Implementation Services contract is anticipated to be for 1.5 years with no option to extend further - estimated value of £3,000,000.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,882,470.52
two.2) Description
two.2.2) Additional CPV code(s)
- 48400000 - Business transaction and personal business software package
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
Main site or place of performance
Kingston Upon Hull
two.2.4) Description of the procurement
Hull City Council (The Authority) is seeking tenders from interested organisations to procure a deployable, cloud-based Enterprise Resource Planning (ERP) Solution. The tender is a restricted to members of the CCS Back Office Software (RM6194) Framework that submitted an Expression of Interest. The tender is a restricted procedure that will be a two stage process should a Negotiation stage be required. There are two distinct elements: Software Provision and Implementation Services. The Software contract is anticipated to initially be for 7 years with an option to extend further for an additional 3 years - estimated value of £700,000 per annum. The Implementation Services contract is anticipated to be for 1.5 years with no option to extend further - estimated value of £3,000,000. The estimated values are given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods or services to any particular value by the Authority and does not form
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The tender was only open to Suppliers on the Crown Commercial Service RM6194 Back Office Software framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Title
Enterprise Resource Planning (ERP) Solution - ITT Stage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 October 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Workday UK Ltd
7th Floor, 1 Finsbury Avenue
London
EC2M 2PF
Telephone
+44 07780004126
Country
United Kingdom
NUTS code
- UKI - London
National registration number
04162863
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £10,000,000
Total value of the contract/lot: £7,882,470.52
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Hull City Council
Hull City Council, The Guildhall, Alfred Gelder Street,,
Hull
HU1 1AA
Telephone
+44 1482300300
Country
United Kingdom