Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Contact
Ms Alice Crocker
alice.crocker@dorsetcouncil.gov.uk
Telephone
+44 1305221719
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Corporate Vehicle Body Repair Service Framework
Reference number
DN583867
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council. The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
two.2) Description
two.2.1) Title
Small / Medium Vehicles below 7.5t West Dorset
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council. The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 80
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council. The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 80
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Large Vehicles 7.5t and above West Dorset
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council. The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 80
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Large Vehicles 7.5t and above East Dorset
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council. The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 80
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2017/S 201-413652
Section five. Award of contract
Contract No
DN583867
Lot No
1
Title
Small / Medium Vehicles below 7.5t West Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Look Smart
Dorchester
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
1
Title
Small / Medium Vehicles below 7.5t West Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Colortec Ltd
Dorchester
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
1
Title
Small / Medium Vehicles below 7.5t West Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FMG Support (FIM) Ltd
Huddersfield
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
2
Title
Small / Medium Vehicles below 7.5t East Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Colortec Ltd
Dorchester
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
2
Title
Small / Medium Vehicles below 7.5t East Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ellford Accident Repair Centre Ltd
Wimborne
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
2
Title
Small / Medium Vehicles below 7.5t East Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FMG Support (FIM) Ltd
Huddersfield
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
2
Title
Small / Medium Vehicles below 7.5t East Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Look Smart
Dorchester
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
3
Title
Large Vehicles 7.5t and above West Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Colortec Ltd
Dorchester
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
3
Title
Large Vehicles 7.5t and above West Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FMG Support (FIM) Ltd
Huddersfield
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
4
Title
Large Vehicles 7.5t and above East Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Colortec Ltd
Dorchester
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
4
Title
Large Vehicles 7.5t and above East Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ellford Accident Repair Centre Ltd
Wimborne
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section five. Award of contract
Contract No
DN583867
Lot No
4
Title
Large Vehicles 7.5t and above East Dorset
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FMG Support (FIM) Ltd
Huddersfield
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £1,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Dorset Council
Dorchester
Country
United Kingdom