Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ICT-20-007 Supply and Maintenance of Multi Functional Devices and Photocopiers for EA Offices
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Purchase, Rental and Copy Charges for the Multi-Functional Devices and Photocopiers in EA Offices
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 151-274459
Section five. Award of contract/concession
Contract No
ICT-20-007
Title
ICT-20-007 Supply and Maintenance of Multi Functional Devices and Photocopiers for EA Offices
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
31 August 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Kyocera Document SolutionsUK Limited
Reading
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://www.kyoceradocumentsolutions.co.uk/
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £18,750,000
Section six. Complementary information
six.3) Additional information
Extension of the contract period for a further 12 months (up to 31 August 2025).
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Supply and Maintenance of Multi Functional Devices and Photocopiers for EA Offices
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 September 2024
End date
31 August 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£18,750,000
seven.1.7) Name and address of the contractor/concessionaire
Kyocera Document SolutionsUK Limited
Reading
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://www.kyoceradocumentsolutions.co.uk/
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extension of the contract period for a further 12 months (up to 31 August 2025).
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The current contract expires on 31/08/2024. EA ICT before going out to procure a new contract need to undertake a review of the print
estate i.e. how many MFD’s currently, types, locations, usage, print volumes. This review is essential as with the introduction of agile and
hybrid working the print requirements have changed. It is estimated that this review will take a number of months to complete, and this
will then be factored into a new procurement which itself will take an estimated 3 months to complete and award. The year extension will
provide sufficient time to conclude all of this and allow some time for any transition connected with a new contract. To change suppliers now would cause significant problems for EA, economic and technical, which is why we are extending for 12 months so we can review the requirements for new tender exercise.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £18,750,000
Total contract value after the modifications
Value excluding VAT: £18,750,000