Section one: Contracting authority
one.1) Name and addresses
Peterborough Diocese Education Trust
Bouverie Court, 6 The Lakes, Bedford Road
Northampton
NN4 7YD
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKF2 - Leicestershire, Rutland and Northamptonshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/tenders/UK-UK-Northampton:-School-catering-services./H2U9Z35W29
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Peterborough Diocese Education Trust ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for PDET at the following locations, split into two lots
two.1.5) Estimated total value
Value excluding VAT: £4,100,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Peterborough Diocese Education Trust
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
Main site or place of performance
Leicestershire, Rutland and Northamptonshire
two.2.4) Description of the procurement
Peterborough Diocese Education Trust ~ PDET (the Client) ~ is a multi-academy trust formed by the Peterborough Diocese Board of Education. Each of our schools maintains its own unique identity but we believe that we can achieve more by working together.
‘A cord of three strands is not easily broken.’ (Ecclesiastes 4:9-12)
Our family of schools seek to serve their local communities; they are inclusive welcoming children of the Christian Faith of other faiths or of no faith, children from all backgrounds and of all abilities. We believe in the infinite worth of each person: children deserve the very best education and staff merit support to deliver this. Although the multi-academy trust was formed initially to support church schools, PDET is happy to work with any community school that shares our values.
The successful Supplier will be required to provide catering services for PDET at the following locations, split into two lots as detailed below;
Lot 1
Barby Church of England Primary School
Braunston Church of England Primary School
Collingtree (Church of England) Primary School
Cranford Church of England Primary School
Freeman's Endowed Church of England Junior Academy
Great Addington Church of England Primary School
Greens Norton Church of England Primary School
Guilsborough Church of England Primary School
Isham Church of England Primary School
Kislingbury Church of England Primary School
Loddington Church of England Primary School
Mears Ashby Church of England Primary School
Milton Parochial Primary School
Silverstone Church of England Primary
Spratton Church of England Primary School
St Andrew's Church of England Primary School & Nursery
St Barnabas Chruch of England School
St James Church of England Primary School
St Luke's Church of England Primary School
St Mary's Church of England Primary School
Staverton Church of England Primary School
Towcester Church of England Primary School
Welford, Sibbertoft & Sulby Endowed School
Lot 2
Pytchley Church of England Primary School
Ringstead Church of England Primary School
Trinity Church of England Primary School
Weldon Church of England Primary School
William Law Church of England Primary School
The contract covers the scope for the provision of all catering services at each of the above schools, which also includes all hospitality and free issue requirements. Although the majority of the schools have their meals freshly prepared, cooked on site, there are some that have a ‘delivered in’ service.
The successful Supplier will be expected to source all fresh produce on a local basis, especially fresh meat, bakery and fruit and vegetables. Contractors will need to demonstrate their approach to sustainability and how the supply carbon footprint can be minimised.
The overall emphasis for this service is on achieving ‘best value’ and the successful Supplier will be expected to demonstrate innovation, flexibility and commercialism.
Also – equally important are the following areas;
Ease of administration – The schools operating models are changing and needing and different approaches are being used at some. What are the innovations in the sector and what would be recommended
A large number of sites need improving with more up to date methods and better equipment. The Trust will look for recommendations on how this would be managed
The contract being offered commences on 1 August 2023 for an initial three-year period and will operate on a fixed cost basis. Although the contract commencement date is 1 August 2023, there will be no catering provision required at any school until September 2023.
See SQ document for more details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/K735E5M575
two.2) Description
two.2.1) Title
Peterborough Diocese Education Trust
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
- UKH11 - Peterborough
Main site or place of performance
Leicestershire, Rutland and Northamptonshire,Peterborough
two.2.4) Description of the procurement
Peterborough Diocese Education Trust ~ PDET (the Client) ~ is a multi-academy trust formed by the Peterborough Diocese Board of Education. Each of our schools maintains its own unique identity but we believe that we can achieve more by working together.
‘A cord of three strands is not easily broken.’ (Ecclesiastes 4:9-12)
Our family of schools seek to serve their local communities; they are inclusive welcoming children of the Christian Faith of other faiths or of no faith, children from all backgrounds and of all abilities. We believe in the infinite worth of each person: children deserve the very best education and staff merit support to deliver this. Although the multi-academy trust was formed initially to support church schools, PDET is happy to work with any community school that shares our values.
The successful Supplier will be required to provide catering services for PDET at the following locations, split into two lots as detailed below;
Lot 1
Barby Church of England Primary School
Braunston Church of England Primary School
Collingtree (Church of England) Primary School
Cranford Church of England Primary School
Freeman's Endowed Church of England Junior Academy
Great Addington Church of England Primary School
Greens Norton Church of England Primary School
Guilsborough Church of England Primary School
Isham Church of England Primary School
Kislingbury Church of England Primary School
Loddington Church of England Primary School
Mears Ashby Church of England Primary School
Milton Parochial Primary School
Silverstone Church of England Primary
Spratton Church of England Primary School
St Andrew's Church of England Primary School & Nursery
St Barnabas Chruch of England School
St James Church of England Primary School
St Luke's Church of England Primary School
St Mary's Church of England Primary School
Staverton Church of England Primary School
Towcester Church of England Primary School
Welford, Sibbertoft & Sulby Endowed School
Lot 2
Pytchley Church of England Primary School
Ringstead Church of England Primary School
Trinity Church of England Primary School
Weldon Church of England Primary School
William Law Church of England Primary School
The contract covers the scope for the provision of all catering services at each of the above schools, which also includes all hospitality and free issue requirements. Although the majority of the schools have their meals freshly prepared, cooked on site, there are some that have a ‘delivered in’ service.
The successful Supplier will be expected to source all fresh produce on a local basis, especially fresh meat, bakery and fruit and vegetables. Contractors will need to demonstrate their approach to sustainability and how the supply carbon footprint can be minimised.
The overall emphasis for this service is on achieving ‘best value’ and the successful Supplier will be expected to demonstrate innovation, flexibility and commercialism.
Also – equally important are the following areas;
Ease of administration – The schools operating models are changing and needing and different approaches are being used at some. What are the innovations in the sector and what would be recommended
A large number of sites need improving with more up to date methods and better equipment. The Trust will look for recommendations on how this would be managed
The contract being offered commences on 1 August 2023 for an initial three-year period and will operate on a fixed cost basis. Although the contract commencement date is 1 August 2023, there will be no catering provision required at any school until September 2023.
See SQ document for more details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/H2U9Z35W29
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 January 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 February 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Northampton:-School-catering-services./H2U9Z35W29
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/H2U9Z35W29
GO Reference: GO-20221118-PRO-21497566
six.4) Procedures for review
six.4.1) Review body
Peterborough Diocese Education Trust
Bouverie Court, 6 The Lakes, Bedford Road
Northampton
NN4 7YD
Country
United Kingdom