Tender

Provision of Catering and Hospitality Services within Swansea University

  • Swansea University

F02: Contract notice

Notice identifier: 2024/S 000-032816

Procurement identifier (OCID): ocds-h6vhtk-04a824

Published 11 October 2024, 1:58pm



Section one: Contracting authority

one.1) Name and addresses

Swansea University

Procurement Office, Swansea University, Singleton Park

Swansea

SA2 8PP

Email

procurement@swansea.ac.uk

Telephone

+44 1792602779

Country

United Kingdom

NUTS code

UKL18 - Swansea

Internet address(es)

Main address

https://www.swansea.ac.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Catering and Hospitality Services within Swansea University

Reference number

SU215(24)

two.1.2) Main CPV code

  • 55520000 - Catering services

two.1.3) Type of contract

Services

two.1.4) Short description

Swansea University is seeking to procure a service provider as a long-term partner to deliver food and beverage services across the following revenue streams:

- Fuelling (meals and sit-down service)

- Snacking (grab and go and café offers)

- Delivered hospitality food and beverage provision

- Conference and event food and beverage provision

- Summer school food and beverage provision

- Vending

The proposition covers the Singleton campus and Bay campus at Swansea University, to deliver delicious food experiences which consider the unique needs of our student and staff community through diversity of offer, balanced nutrition, affordability, and an ethical supply chain. The University is looking for a service provider who has scope and ambition to deliver a best-in-class quality food and beverage offer, is agile enough to meet the changing needs of the diverse customer base, is focused on driving penetration and volume, and delivers against Swansea University’s values.

Swansea University Catering Vision

“To provide an outstanding, sector-leading catering, retail and hospitality service that meets the needs and exceeds the expectations of students, staff and visitors to the University. To be a core and critical component of an inclusive, vibrant, satisfied and engaged campus community. To be financially and environmentally sustainable, and to dynamically respond to the growth and development of the University.”

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 55520000 - Catering services

two.2.3) Place of performance

NUTS codes
  • UKL18 - Swansea
  • UKL17 - Bridgend and Neath Port Talbot

two.2.4) Description of the procurement

Swansea University is seeking to procure a service provider as a long-term partner to deliver food and beverage services across the following revenue streams:

- Fuelling (meals and sit-down service)

- Snacking (grab and go and café offers)

- Delivered hospitality food and beverage provision

- Conference and event food and beverage provision

- Summer school food and beverage provision

- Vending

The proposition covers the Singleton campus and Bay campus at Swansea University, to deliver delicious food experiences which consider the unique needs of our student and staff community through diversity of offer, balanced nutrition, affordability, and an ethical supply chain. The University is looking for a service provider who has scope and ambition to deliver a best-in-class quality food and beverage offer, is agile enough to meet the changing needs of the diverse customer base, is focused on driving penetration and volume, and delivers against Swansea University’s values.

Swansea University Catering Vision

“To provide an outstanding, sector-leading catering, retail and hospitality service that meets the needs and exceeds the expectations of students, staff and visitors to the University. To be a core and critical component of an inclusive, vibrant, satisfied and engaged campus community. To be financially and environmentally sustainable, and to dynamically respond to the growth and development of the University.”

two.2.5) Award criteria

Quality criterion - Name: Technical (Quality) / Weighting: 55%

Price - Weighting: 45

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Option to extend for a further 2 periods of up to 12 months (i.e. 5+1+1 years)

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

18 December 2024

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

four.2.7) Conditions for opening of tenders

Date

3 January 2025

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The Procurement Project relates to a contract for services that fall under Schedule 3 of the Public Contracts Regulations 2015 ("Regulations"). The tender process for this contract will therefore be run in accordance with the Regulations that apply to Light-Touch Rules. Whilst the University is following a process similar to the open procedure under the Regulations, this is subject to the flexibility permitted under Part 2 Section 7 of the Regulations which apply to Light Touch procedures.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145010

(WA Ref:145010)

The buyer considers that this contract is suitable for consortia.

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom