Scope
Reference
UOG/25/757/FAC
Description
The University of Gloucestershire (UoG) requires an experienced, reputable and accredited supplier to provide servicing and reactive maintenance for the organisation's Fire Alarm detection systems, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment. Please be aware that all of the fire alarm systems are remotely monitored, the maintenance of these remote monitoring systems are covered by a separate maintenance agreement, therefore only the physical link between the fire alarm systems and the remote monitoring systems are deemed to be included in this maintenance agreement.
The contract will be for a period of three years from 01 August 2025, with an option to extend for up to a further 2 years subject to agreement.
Appendix A - Tender Costings Summary contains a list of the buildings covered by this contract. It should be noted that should the University dispose of any of these buildings, the proportional amount of cost associated with that building will be removed from that contract from the date the maintenance is no longer required.
Contract 1
Supplier
Contract value
- £625,000 excluding VAT
- £750,000 including VAT
Above the relevant threshold
Award decision date
16 June 2025
Date assessment summaries were sent to tenderers
16 June 2025
Standstill period
- End: 26 June 2025
- 8 working days
Earliest date the contract will be signed
4 July 2025
Contract dates (estimated)
- 1 August 2025 to 31 July 2028
- Possible extension to 31 July 2030
- 5 years
Description of possible extension:
The contract will be for a period of three years with an option to extend for a further 2 years subject to agreement.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
There is an option to provide additional services to City Campus if the system becomes open protocol.
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Information about tenders
- 10 tenders received
- 10 tenders assessed in the final stage:
- 8 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
A&E FIRE AND SECURITY LTD
- Companies House: 01398439
- Public Procurement Organisation Number: PLJW-2165-VXQM
Unit 4 Bamfurlong Industrial Estate
Cheltenham
GL51 6SX
United Kingdom
Email: helpdesk@ae-fire.co.uk
Website: http://www.ae-fire.co.uk
Region: UKK13 - Gloucestershire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
UNIVERSITY OF GLOUCESTERSHIRE
- Companies House: 06023243
- Public Procurement Organisation Number: PWHB-9675-HMNL
Fullwood House, Park campus, The Park
Cheltenham
GL50 2RH
United Kingdom
Region: UKK13 - Gloucestershire
Organisation type: Public authority - sub-central government