Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
MoD Abbeywood
Bristol
BS34 8JH
For the attention of
Stadon Toni
Email(s)
DESLESTSP-SEEC-Commercial@mod.gov.uk
Country
United Kingdom
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
In Service Support of Hazardous Environmental Search Equipment (HESE)
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code
- UK - United Kingdom
two.1.3) Information on framework agreement
The notice involves the establishment of a framework agreement
two.1.4) Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
£5,948,362.49
two.1.5) Short description of the contract or purchase(s)
1.1 The DE&S Specialist EODS, [Explosive Ordnance Disposal & Search], Exploitation and Countermeasures (SEEC) team intends to competitively assess, select and award a contract to deliver In-Service Support for the HESE Capability.
1.2 The HESE Capability provides contains a prime set of equipment that enables:
1.2.1 Working in a confined space
1.2.2 Working at height
1.2.3 Working in an unstable structure
1.3 It contains lifting equipment, breathing apparatus, medical equipment, decontamination equipment, lighting, gas detection, communication and Personal Protection Equipment (PPE).
1.4 The provision of In-Service Support shall comply with MOD standards and policies for quality, safety, security and cyber, amongst others. Full details shall be provided at the Invitation to Tender (ITT) stage of the competition.
1.5 This procurement will be managed in accordance with the Competitive Restricted Procedure under Defence and Security Public Contracts Regulations 2011.
1.6 You may express your interest in this requirement by completing the Pre-Qualification Questionnaire (PQQ) found at
https://contracts.mod.uk/go/0444441901927AA90A7D The full requirement will be issued in the ITT and suppliers will be given appropriate time to respond with their tenders. The Authority shall take forward a maximum of six suppliers that have provided a compliant response to the PQQ. The six highest scoring compliant suppliers will be invited to tender.
2. Scope of Requirement
2.1 In-service support shall be provided for a period of three years from Contract Award. The requirements of in-service support include, but are not limited to: routine equipment servicing and maintenance (including LOLER certification), the provision of spares, repairs and turnaround times, quality management, safety management, obsolescence management, training and the provision of replacement equipment if required. Performance against these requirements will be monitored as part
of standard MOD Contract Management processes.
2.2 A list of equipment that form the HESE Capability can be found in Annex A to the DPQQ Support Document. Please note this is subject to change and the final requirement will be confirmed with the Invitation to Tender.
3. Contract Options
3.1 The requirement includes the provision of the following contract option:
3.1.1 Extension of In-Service Support for an additional period of four years.
3.2 The Authority reserve the right, at its absolute discretion, to not take up any or all the option.
Further information on the option will be provided in the Invitation to Tender.
4. Security Information
4.1 The Cyber Risk level for this procurement is VERY LOW. The Risk Assessment Reference (RAR) is RAR-287051598.
4.2 A full description of the Cyber Risk levels is available at DEFSTAN 05-138. Potential Providers should make themselves familiar with the requirements against the profile assessment for this risk level.
4.3 The maximum classification of the In-Service Support of HESE contract and its data is expected to be OFFICIAL.
5. Estimated Timescales
5.1 The table below details the anticipated timeframes of this procurement. These dates are provided for information only and are subject to change.
Final date for DPQQ Clarification Questions – 18th November 2024
DPQQs returned to MOD – 29th November 2024
Invitation to Tender Issued – 21st February 2025
Tenders Returned to MOD – 30th April 2025
Authority Evaluation of ITT Completed – 06th June 2025
Anticipated Date of Contract Award – 24th July 2025
Contract Expiry - 2028 (excluding options) 3 years post contract award
6. Estimated Value
6.1 The estimated overall value of the contract, including any option extension periods and additional purchases, is £5,948,362.49 (EX VAT)
two.1.6) Common procurement vocabulary (CPV)
- 50000000 - Repair and maintenance services
Additional CPV code(s)
- 35113200 - Nuclear, biological, chemical and radiological protection equipment
- 35113400 - Protective and safety clothing
- 35113410 - Garments for biological or chemical protection
- 44611200 - Breathing apparatus
- 50512000 - Repair and maintenance services of valves
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section three. Legal, economic, financial and technical information
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 2 and maximum number 6
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no
four.2) Award criteria
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
709073450
four.3.2) Previous publication(s) concerning the same contract
no
four.3.4) Time limit for receipt of tenders or requests to participate
29 November 2024 - 5:00pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.