Section one: Contracting authority
one.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
Contact
Alan McConnach
alan.mcconnach@prisons.gov.scot
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS-02221 Maintenance of Boilers, Burners, Heating, Ancillary Equipment and Gas Infrastructure
Reference number
SPS-02221
two.1.2) Main CPV code
- 50531100 - Repair and maintenance services of boilers
two.1.3) Type of contract
Services
two.1.4) Short description
This Contract will provide services for the Maintenance of Boilers, Burners, Heating, Ancillary Equipment and Gas Infrastructure at 18 Sites.The SPS has a wide range of equipment which is utilised to provide a suitable living and working environment within SPS properties by providing heating and hot water.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
All SPS sites
two.2.4) Description of the procurement
The Services include:
Planned Preventative Maintenance (PPM) of Equipment and any resulting repairs due to faults discovered during a PPM visit (such repairs will be referred to as remedial repairs);
Reactive maintenance (24hrs per day, 7 days per week) in the event of Equipment or associated component break down;
Remedial works to carry out any works
Test all gas pipework at each Establishment in accordance SPS requirements and in line with the Gas Safety (Installation and Use) Regulations 1998.
Replacement of spare parts as requested.
Additional work such as replacement / upgrade of equipment.
Contract term is 3 years with an optional 3 year extension period
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2025
End date
30 September 2028
This contract is subject to renewal
Yes
Description of renewals
Up to 3 years extension period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-027932
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 July 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 July 2025
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Employer Liability 5 million pounds
Public Liability 5 million pounds
Turnover 2 years
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29376. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:801863)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom