Scope
Description
Carmarthenshire County Council wishes to carry out early market engagement on proposals for a new permanent medium-to-high specification exhibition about Pendine at the Museum of Land Speed. This process will improve the quality of the technical elements of the brief and indicate a realistic value for the award. The exhibition aims to explore Pendine's fascinating history and natural environment. It will feature collections and archive material showcasing the area's unique geology, Ice Age Neanderthal activity, SSSI dunes habitat, and the extensive beach known for its significant events and visitors. It is proposed that visitors can also access through AV terminals social histories of curated digitised material from the collection and community. The gallery, measuring 54m², will include museum-grade showcases with lighting, interactive terminals, set works, AV, and seating for visitors. Additionally, the project will make modest accessibility adaptations to some existing land speed themed exhibition interactives. A new wind-assisted cycling exhibit, inspired by Guy Martin's land speed record, will also be designed and manufactured. Lastly, we are seeking proposals for enhancing the visitor arrival experience, from additional wayfinding and external signage to visual communication within the museum visitor reception and retail area, to help convert passers-by into customers.
Participation in this engagement is for information and planning purposes only and does not commit the Council to any procurement or award. All interested parties are encouraged to register their interest, attend the engagement session, and provide written feedback by the specified deadline.
Details of the formal tender, including selection criteria and contract structure, will be confirmed in the Invitation to Tender, to be published following this engagement process.
Total value (estimated)
- £275,000 excluding VAT
- £329,997 including VAT
Below the relevant threshold
Contract dates (estimated)
- 30 June 2026 to 31 January 2027
- 7 months, 1 day
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
- 79415200 - Design consultancy services
- 79930000 - Specialty design services
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKL14 - South West Wales
Engagement
Engagement deadline
30 September 2025
Engagement process description
The purpose of this early market engagement exercise is to ensure a realistic value and timescale for the award to support the case for grant funding, and to improve the technical aspects of the brief. The key areas we are keen to seek feedback on are approaches to design and interactive elements, accessibility features and storytelling. The brief includes three components: 1) design and build of a new 54m² exhibition about Pendine to complement the existing land speed exhibition, 2) design and build/commission one new interactive and adapt existing interactives for accessibility on the theme of land speed, and 3) improve the visitor orientation and welcome experience on arrival. For the first component, we are seeking feedback on options for increasing access to collections and material held in store that span a variety of themes on Pendine. For the second component, we are seeking feedback on pragmatic accessibility options to new and existing interactives; these include a wind-assisted bicycle interactive and making accessibility adaptations, such as the addition of a video cave floor vibration pad for wheelchair users, provision of hand-held accessible information sheets, and options for visitors to control noisy AV displays. The project encompasses a range of specialist skills, and we would like to engage with suppliers across all aspects of accessible exhibition design, interpretive graphic design, and museum-grade fabrication.
We would like to invite interested parties to email Morrigan Mason at mimason@carmarthenshire.gov.uk to arrange an online engagement meeting via Teams. Dates and Times Available:
13:30 30th June 2025
14:30 30th June 2025
13:30 1st July 2025
14:30 1st July 2025
13:30 3rd July 2025
14:30 3rd July 2025
13:30 7th July 2025
14:30 7th July 2025
13:30 8th July 2025
14:30 8th July 2025
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 May 2026
Procedure
Special regime
Light touch
Contracting authority
Carmarthenshire County Council
- Public Procurement Organisation Number: PTVL-7854-TMRZ
County Hall
Carmarthen
SA31 1JP
United Kingdom
Contact name: Morrigan I Mason
Telephone: 01267234567
Email: mimason@carmarthenshire.gov.uk
Website: http://www.carmarthenshire.gov.uk
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales