Scope
Reference
EIDS-2025
Description
Tender documents can be obtained from, and must be submitted to delivery@exceeding.co.uk
The primary purpose of the Service is to provide, on a continuous basis, the thorough monitoring and investigation of equine infectious diseases in the Great Britain, monitoring globally, and the provision of expert advice on the prevention and control of such diseases.
The performance of the Service will include delivery of the following activities;
i. The surveillance of equine infectious diseases both within Great Britain and internationally;
ii. Liaison with the provider of the equine diagnostic microbiology (EDM) services;
iii. To ensure, as far as is practicable, the provision by the EDM service provider of data and infectious agents / reagents for various research and other projects as requested by HBLB;
iv. The provision of advice to the Equine Industry (Thoroughbred and non-Thoroughbred) on the prevention, management and control of equine infectious diseases, including development and maintenance of close links with the non-Thoroughbred sector and their veterinary advisors;
v. Participation in relevant GB and worldwide activities that aim to protect the Equine Industry from infectious diseases, including liaison with the Department for the Environment, Food and Rural Affairs (DEFRA) and associated UK Government agencies;
vi. Dissemination of relevant and user-friendly information to the Equine Industry on equine infectious diseases;
vii. Publication of the scientific results of the activity of the EIDS Team in relevant scientific literature;
viii. Maintenance, with the support and assistance of the Equine Industry as appropriate, of a written Risk Management Plan for dealing with major outbreaks and epidemics of equine infectious disease.
The contract will be for a period of three years with an option to extend for up to a further two years subject to satisfactory performance and at the sole discretion of the HBLB.
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
There is an option to extend the service for up to a further two years subject to satisfactory performance and at the sole discretion of the HBLB
Main procurement category
Services
CPV classifications
- 73110000 - Research services
- 85200000 - Veterinary services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Legal and financial capacity conditions of participation
Please refer to the Participation Questionnaire
Technical ability conditions of participation
Please refer to the Participation Questionnaire
Submission
Enquiry deadline
9 July 2025, 6:00pm
Tender submission deadline
16 July 2025, 4:00pm
Submission address and any special instructions
Tender documents can be obtained from, and must be submitted to delivery@exceeding.co.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
15 August 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | The quality of the service delivery proposal which is further divided over five questions. Please refer to the Award Questionnaire for details of the question weightings. |
Quality | 75% |
| Price | The cost of providing the service |
Cost | 25% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
An opportunity notice was published under the previous regime before the Procurement Act came in to force.
Contracting authority
Horserace Betting Levy Board
- Public Procurement Organisation Number: PDLG-4484-QYHQ
10 South Colonnade
London
E14 4PU
United Kingdom
Contact name: Jenny Swainson
Telephone: +447798736536
Email: delivery@exceeding.co.uk
Website: https://www.hblb.org.uk/
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - central government