Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF14 3UB
Contact
Gareth Rees
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Occupational Health System
Reference number
AW056
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement at the time of conclusion of the contract:
An extension of the current contract the provision of an Occupational Health Management system for up to 12 months is required to ensure that an Occupational Health service to NHS staff in Wales is maintained. A new solution has been procured in accordance with the Public Contract Regulations 2015 and requires the migration, implementation and testing of existing data prior to the system going live.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 December 2020
End date
30 November 2022
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 242-600231
Section five. Award of contract/concession
Contract No
AW056
Title
Occupational Health System
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
16 November 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Cohort Software Ltd
Eleven Brindley Place, 2 Brunswick Square
Birmingham
B12LP
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £154,000
Section six. Complementary information
six.3) Additional information
(WA Ref:126484)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.3) Place of performance
NUTS code
- UKL - Wales
seven.1.4) Description of the procurement:
An extension of the current arrangement for up to 12 months is required to ensure that an Occupational Health service to NHS staff in Wales is maintained. A new solution has been procured in accordance with the Public Contract Regulations 2015 and requires the migration, implementation and testing of existing data prior to the system going live.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 December 2022
End date
30 November 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£154,000
seven.1.7) Name and address of the contractor/concessionaire
Cohort Software Ltd
Eleven Brindley Place, 2 Brunswick Square
Birmingham
B12LP
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
An extension of the current arrangement for up to 12 months is required to ensure that an Occupational Health service to NHS staff in Wales is maintained. A new solution has been procured in accordance with the Public Contract Regulations 2015 and requires the migration, implementation and testing of existing data prior to the system going live.
The modification is in accordance with the Public Contract Regulations 2015 Regulation 72(1) (b) and (c).
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
A new solution has been procured in accordance with the Public Contract Regulations 2015. The required migration, implementation and testing of existing data in the new system cannot take place until January 2023 at the earliest. The existing service needs to be maintained to ensure that an Occupational Health service to NHS staff in Wales is provided without interruption before the new system goes live.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £310,000
Total contract value after the modifications
Value excluding VAT: £454,000