Section one: Contracting authority
one.1) Name and addresses
NHS Borders
Borders General Hospital
Melrose
TD6 9BS
Telephone
+44 1896826339
Country
United Kingdom
NUTS code
UKM91 - Scottish Borders
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11162
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS Borders Winter Gritting
two.1.2) Main CPV code
- 90620000 - Snow-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
Treatment (gritting and snow clearance) to car parks, access roads and footpaths around NHS Borders properties.
two.1.5) Estimated total value
Value excluding VAT: £360,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
NHS Borders Winter Gritting Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
Winter gritting / snow clearance to footpaths, roads and car parks to properties as listed below:
Kelso Health Centre
Kelso Hospital
Coldstream Health Centre
Greenlaw Medical Centre
Knoll Hospital
Eyemouth Health Centre & Day Hospital
Earlston Health Centre
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
17 October 2025
End date
1 April 2027
This contract is subject to renewal
Yes
Description of renewals
The contract is for 2 years with the option to extend for years 3 & 4 - as set out in the tender document
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
NHS Borders Winter Gritting Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
Winter gritting / snow clearance to footpaths, roads and car parks to properties as listed below:
Newcastleton Health Centre
Jedburgh Health Centre
Hawick Health Centre
Hawick Community Hospital & Dental Centre
Selkirk Health Centre
Andrew Lang Centre
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
17 October 2025
End date
1 April 2027
This contract is subject to renewal
Yes
Description of renewals
The contract is for 2 years with the option to extend for years 3 & 4 - as set out in the tender document
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
NHS Borders Winter Gritting Lot 3
Lot No
3
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
Winter gritting / snow clearance to footpaths, roads and car parks to properties as listed below:
Galavale Hospital
Galashiels Health Centre
Sime Place Day Unit
Roxburgh Street Health Centre
Stow Health Centre
Melrose Health Centre
Lauder Health Centre
St Ronanas Health Centre
Firholm Day Unit
Hay Lodge Hospital & Health Centre
West Linton Health Centre
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
17 October 2025
End date
1 April 2027
This contract is subject to renewal
Yes
Description of renewals
The contract is for 2 years with the option to extend for years 3 & 4 - as set out in the tender document
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Measured Term Contract - as per tender documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 July 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 July 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=801383.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
There is a Community Benefits question within the quality section to be provided within the tender return
(SC Ref:801383)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=801383
six.4) Procedures for review
six.4.1) Review body
Scottish Courts and Tribunals Service
Sheriff Court House, Ettrick Terrace
Selkirk
TD7 4LE
Country
United Kingdom