Section one: Contracting entity
one.1) Name and addresses
Northern Ireland Electricity Networks Limited
120 Malone Road
Belfast
BT9 5HT
Clare.Grieve@nienetworks.co.uk
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Electricity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
S1106 (2025) - Fleet Tracking System
two.1.2) Main CPV code
- 64226000 - Telematics services
two.1.3) Type of contract
Services
two.1.4) Short description
Northern Ireland Electricity Networks Limited (NIE Networks) has a requirement for the provision of a comprehensive fleet tracking system.
This specification describes the technical requirements and performance characteristics of supplying a Fleet Tracking System for NIE Networks.
The system must be capable of delivering the following benefits to NIE Networks:
• Preventative Maintenance
• Fleet Utilisation
• Reduced Fuel Consumption
• Environmental Impact
• Regulatory Compliance
• Safe Driving initiatives
The requirements is inclusive of the hardware, installation, commissioning, training and support for the complete system including initial setup, consultancy and ongoing maintenance for hardware.
For clarity, the service requirement includes the initial installation of the telematics devices plus the deinstallation and reinstallation of the unit to coincide with the renewal of fleet vehicles over the period of a 5-year vehicle lease.
Following completion of the procurement process, NIE Networks wishes to establish a framework agreement with a suitably qualified and experienced service provider for this requirement. A framework agreement for all Services will be directly awarded to the first placed tenderer submitting the Most Economically Advantageous Tender (MEAT) for this requirement.
The framework agreement will be established for a period of three years with an option (exercisable entirely at NIE Networks sole discretion) to extend for a further period of up to two years – potentially five (5) years in total.
With an estimated spend of up to £650k over the 5 year period.
two.1.5) Estimated total value
Value excluding VAT: £650,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32441300 - Telematics system
- 42961300 - Vehicle location system
- 50000000 - Repair and maintenance services
- 51100000 - Installation services of electrical and mechanical equipment
- 51611100 - Hardware installation services
- 64226000 - Telematics services
- 72250000 - System and support services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
NIE Networks has a requirement for the provision of a comprehensive fleet tracking system.
The requirements is inclusive of the hardware, installation, commissioning, training and support for the complete system including initial setup, consultancy and ongoing maintenance for hardware.
Following completion of the procurement process, NIE Networks wishes to establish a framework agreement with a suitably qualified and experienced service provider for this requirement. A framework agreement for all Services will be directly awarded to the first placed tenderer submitting the Most Economically Advantageous Tender (MEAT) for this requirement.
The framework agreement will be established for a period of three years with an option (exercisable entirely at NIE Networks sole discretion) to extend for a further period of up to two years – potentially five (5) years in total.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Optional extension period of up to 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension period of up to 2 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 November 2024
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 December 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48
six.4) Procedures for review
six.4.1) Review body
Northern Ireland Electricity Networks Limited
120 Malone Road
Belfast
BT9 5HT
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom