Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Contact
Sophie Stacey
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Employee Assistance Programme
Reference number
VEL-ITT-PROJECT_42340
two.1.2) Main CPV code
- 98334000 - Wellness services
two.1.3) Type of contract
Services
two.1.4) Short description
Velindre University NHS Trust (VUNHST), NHS Wales Shared Services Partnership (NWSSP) and Digital Health and Care Wales (DHCW) jointly commissioned an Employee Assistance Programme from 2020 to 2023.
Wellbeing of staff is a core priority for all parties. Stress is currently a significant cause of employee ill health and absence.
two.1.5) Estimated total value
Value excluding VAT: £282,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98334000 - Wellness services
- 85147000 - Company health services
- 85323000 - Community health services
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
The EAP Provider must be able to provide a service which all staff located across Wales can have equal access to the full range of services.
two.2.4) Description of the procurement
In collaboration Velindre University NHS Trust (VUNHST), NHS Wales Shared Services Partnership (NWSSP) and Digital Health and Care Wales (DHCW) are looking to jointly commissioned an Employee Assistance Programme. The three organisations provide a varied range of healthcare services, direct to patients and the public as well as through supporting functions, across the whole geography of Wales.
An Employee Assistance Programme will enable employees to attend to wellbeing needs and must be available 24/7 and 365 days per year.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Commercial / Weighting: 35
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2024
End date
28 February 2026
This contract is subject to renewal
Yes
Description of renewals
Option to extend further 2 years in annual increments
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Bidders must comply with NHS Terms & Conditions for Services
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 December 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.
7. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access itt_106606
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136109
(WA Ref:136109)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom