Future opportunity

Defence Equipment Engineering and Asset Management System (DEEAMS)

  • Ministry of Defence

F16: Prior information notice for contracts in the field of defence and security

Notice reference: 2022/S 000-032556

Published 16 November 2022, 4:39pm

Section one: Contracting authority/entity

one.1) Name, addresses and contact point(s)

Ministry of Defence

MOD Abbey Wood South


BS34 8JH


James Clarke

For the attention of

clarke james




United Kingdom

Internet address(es)

General address of the contracting authority/entity


Further information

Further information can be obtained from the above mentioned contact point(s)

one.4) Contract award on behalf of other contracting authorities/entities

The contracting authority/entity is purchasing on behalf of other contracting authorities/entities:


Section two: Object

two.1) Title attributed to the contract by the contracting authority/entity:

Defence Equipment Engineering and Asset Management System (DEEAMS)

two.2) Type of contract and location of works, place of delivery or of performance


Service category No 3: Defence services, military defence services and civil defence services

Main site or location of works, place of delivery or of performance

United Kingdom

NUTS code

  • UK - United Kingdom

two.3) Information on framework agreement

The notice involves the establishment of a framework agreement: No

two.4) Short description of nature and scope of works or nature and quantity or value of supplies or services

This PIN is an update. Please see additional information field for update related to suitability of Software as a Service as a DEEAMS solution.

The DES Digital delivery team within Defence Equipment and Support (DE&S) is preparing to initiate a competitive procurement process to award a contract for a new Defence Equipment Engineering and Asset Management System (DEEAMS). As part of this process, an Industry Day will be held Wednesday November 23rd. For full information, see Additional Information Field.

DEEAMSs will provide a pan-Defence Engineering Through Life Support (ETLS) capability. It will rationalise the existing fragmented IT application landscape not only replacing the 3-core domain Equipment & Asset & Management Systems (JAMES, UMMS, Goldesp) but also a substantial number (20+) of bespoke applications and paper-based systems. DEEAMS will address a significant scope of activity within Defence Support specifically Engineering and Equipment Support, which includes Maintenance & Repair, Engineering Planning, Obsolescence, Technical Information, Safety Management, enhancing and expanding the capabilities of the current Equipment & Asset Management (E&AM) applications. These activities are serviced by more than 100,000 users across the Defence Support Network comprising MoD, Civil Servants, and Industry partners.

The DEEAMS procurement seeks a Systems Integrator (SI) to deliver an ETLS capability configured from Commercial Off The Shelf (COTS) software. The SI will manage the introduction of the solution into service including data migration from legacy systems, integration with other MOD systems, DEEAMS system acceptance and assurance. The SI will also deliver a core basic training package for further development by a third party.

Support is required during the incremental deployment of the solution over three releases (excluding help desk support, which will be provided by Defence Digital) and for one year following delivery of the final release, including the handover of appropriate data and knowledge transfer to facilitate downstream support by a third party. It should be noted that this contract will cover the initial licencing of the software for the duration of the SI contract. The role of the SI will effectively cease at this point, and the Authority will provide training and subsequent In-Service support (including licencing & change management) for the system via alternative arrangements. The contract excludes any user devices, which are to be covered under separate arrangements.

Estimated value excluding VAT

Range: between £100,000,000 and £150,000,000


This contract is divided into lots: No

two.5) Common procurement vocabulary (CPV)

  • 72320000 - Database services

Additional CPV code(s)

  • 48430000 - Inventory management software package
  • 48451000 - Enterprise resource planning software package
  • 48610000 - Database systems
  • 48612000 - Database-management system

Section six: Complementary information

six.1) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: No

six.2) Additional information

20221116 DEEAMS Prior Information Notice 2

Further to DEEAMS PIN 26/10/2022 the Authority recognises that there may be alternative approaches to deliver the output required under the DEEAMS project, in particular the use of Software as a Service (SaaS) as an alternative to a System Integrator (SI) led approach. The Authority is therefore open to considering either approach and as a result, would welcome interest from suppliers offering a SaaS approach. Accordingly, this PIN has been published to make suppliers of a potential SaaS solution aware of the Industry Day for the DEEAMS project held 23 November 2022 at the BAWA.

To apply for the Industry Day, could you please provide us with your responses by the close of Wednesday 16 November 2022. These should be provided by e-mail to James at DESDIGITAL-DEEAMSMailbox@mod.gov.uk

Please provide the following details:

o Company name

o First Name, Initial(s), Family Name of attendees

o Prime point of contact name and email address

You may nominate up to two attendees. Based on the level of interest, space may be limited to 1 person; if so, your first nominated person will be the one selected to attend. Last date for nominations will be Wednesday 16 November 2022.

Please note that non-participation in either the Industry Day shall not prevent any supplier from subsequently expressing an interest in responding to the Contract Notice and PQQ.

A full list of industry attendees and their e-mails will be provided to you in the registration pack.