Section one: Contracting authority/entity
one.1) Name and addresses
Crown Office and Procurator Fiscal Service
Crown Office, 25 Chambers Street
Edinburgh
EH1 1LA
procurementreturns@copfs.gov.uk
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Oracle Database Administrator Services
Reference number
COPFS-2022-145
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 72250000 - System and support services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment; for the planning, design and migration of our Oracle database systems to support the remaining transition of COPFS’ datacentres to offsite locations; the planning, design and development of our next generation Case Management System; and establishment of enhanced IT and business resiliency systems.
This requires in-depth knowledge of COPFS current environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA to be able to provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for COPFS case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems This is a business-critical service and for technical reasons competition is absent.
The original contract was envisaged to be complete by November 2024, to successfully complete the activities surrounding our in-flight projects it is necessary to retain the services delivered from the incumbent supplier for a further 12 months.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 November 2022
End date
27 November 2024
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-033883
Section five. Award of contract/concession
Contract No
COPFS-2022-145
Title
Oracle Database Administrator Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 November 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Applications DBA Ltd
47 St Andrew's Dr
Bearsden
G61 4NW
Telephone
+44 7707998309
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £286,000
Section six. Complementary information
six.3) Additional information
(SC Ref:780229)
six.4) Procedures for review
six.4.1) Review body
Sherriff Clerk's Office
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72250000 - System and support services
seven.1.3) Place of performance
NUTS code
- UKM82 - Glasgow City
seven.1.4) Description of the procurement:
The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment; for the planning, design and migration of our Oracle database systems to support the remaining transition of COPFS’ datacentres to offsite locations; the planning, design and development of our next generation Case Management System; and establishment of enhanced IT and business resiliency systems.
This requires in-depth knowledge of COPFS current environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA to be able to provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for COPFS case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems This is a business-critical service and for technical reasons competition is absent.
The original contract was envisaged to be complete by November 2024 however to successfully complete the activities surrounding our in-flight projects it is necessary to retain the services delivered from the incumbent supplier for a further 12 months.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 November 2022
End date
27 November 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£429,000
seven.1.7) Name and address of the contractor/concessionaire
Applications DBA Ltd
47 St Andrew's Dr
Bearsden
G61 4NW
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Variation to contract to extend for a further 12 months.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The original contract was envisaged to be complete by November 2024, however, the knock-on effect of re-alignment of priorities during 23/24 has meant that other related changes and planned upgrades have now slipped into 24/25. To successfully complete the activities surrounding our in-flight projects it is necessary to retain the services delivered from the incumbent supplier for a further 12 months.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £286,000
Total contract value after the modifications
Value excluding VAT: £429,000