Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
NUTS code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pesticide Residue Testing, Radiation Testing & Bacterial Testing
two.1.2) Main CPV code
- 90721300 - Food or feed contamination protection services
two.1.3) Type of contract
Services
two.1.4) Short description
he London Borough of Hillingdon is responsible for overseeing imported food and feed controls at its Imported Food Office located at London Heathrow Airport. European Community legislation requires imports of certain food and feed products to be introduced into the United Kingdom only via approved inspection facilities. The Imported Food Office at London Heathrow Airport is an approved inspection facility for both imports of products of animal origin, and those not of animal origin.
The contract requires the analysis of imports of feed and food for the following contaminants:
• Lot A - Pesticide residues
• Lot B - Caesium-134 and Caesium-137
• Lot C - Microbiological contaminants
• Lot D - Other Miscellaneous
• Lot E - All of the above
The London Borough of Hillingdon reserved the right to award some, all or none of the Lots shown above.
The majority of imports that are examined by London Borough of Hillingdon Imported Food Officers are fresh, highly perishable products.
The supplier will also be required to carry out analysis of samples submitted by the London Borough of Hillingdon Food Health and Safety Team for the purpose of enforcing the following legislation:
a. Food Safety (Sampling and Qualifications) (England) Regulations 2013
b. The Food Safety Act 1990 and regulations made thereunder
c. The Food Safety and Hygiene (England) Regulations 2013
d. any other legislation where it is agreed that the contractor has access to appropriate facilities and qualification to test the goods or samples.
Contract Commencement- December 2021
The Contract is for an initial term of three (3) years extendable at Hillingdon’s sole discretion for a further period of two (2) years extension, giving a total of five (5) years (the Term).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £593,000
two.2) Description
two.2.1) Title
Lot No
Lot A - Pesticide Residues (Fresh produce)
two.2.2) Additional CPV code(s)
- 90721300 - Food or feed contamination protection services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Retained Regulation (EU) 2019/1793 requires increased controls on imports of fruits and vegetables originating from certain countries outside of the European Union. Consignments that are subject to these increased controls must undergo a documentary check. In addition to this, an identity check and physical examination must be carried out at varying frequencies as set out in the Regulation.
In cases where a physical examination takes place, a formal sample is taken from the consignment to be tested for a range of contaminants listed in the Regulation. The most common laboratory test required at present by the imported food office is a test for the presence of pesticide residues
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot B - Microbiological analysis
two.2.2) Additional CPV code(s)
- 90721300 - Food or feed contamination protection services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Microbiological analysis is required for both products of animal origin and products not of animal origin.
The most common microbiological test required at present is a test for Salmonella spp in betel leaves as required by Retained Regulation (EU) 2019/1793.
During the 2019/2020 financial year, microbiological analysis was carried out on:
● 10 consignments of products of animal origin (POAO).
● 2 consignments of products not of animal origin (PNAO) - detained pending results
During the 2020/2021 financial year, microbiological analysis was carried out on:
● 2 consignments of products of animal origin POAO.
● 5 consignments of products not of animal origin (PNAO) - detained pending results
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot C - Radiation
two.2.2) Additional CPV code(s)
- 90721300 - Food or feed contamination protection services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Following the accident at the Fukushima nuclear power station on the 11th March 2011, the European Commission was informed that radionuclide levels in certain food products originating in Japan exceeded the action levels in food applicable in Japan.
This contamination was considered to possibly constitute a threat to public and animal health in the European Union. The European Commission therefore published Implementing Regulation (EU) No 297/2011 of the 25th March 2011 which imposed special conditions governing the import of feed and food originating in or consigned from Japan.
Commission Implementing Regulation 2016/6 (as amended) contains the most up-to-date import requirements applicable to imports of feed and food originating in or consigned from Japan. Article 10 of this Regulation sets out the official controls that are to be applied. This includes random physical checks, including laboratory analysis for the presence of Caesium-134 and Caesium-137 being carried out on consignments imported. Consignments that are tested remain detained for a maximum of five working days, pending the availability of the results of the laboratory analysis
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot D - Other categories of analysis
two.2.2) Additional CPV code(s)
- 90721300 - Food or feed contamination protection services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Analysis is required for the following contaminants:
● Plastic kitchenware - Formaldehyde / Primary aromatic amines
● Pesticide analysis - dried products (e.g. tea)
● Mycotoxins
● Sulphur dioxide
● Chloramphenicol
● Veterinary residues
● Speciation testing
● Adulteration
● Nutrition and health claims
● Dangerous substances (DNP, DMMA)
● Heavy Metals
● Histamine Detection
● Dioxins
● PAHs
● Unauthorised GMOs
● Sudan Dyes
The above list of contaminants is not exhaustive and new testing requirements can be introduced at any point.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 5- All of the required tests
two.2.2) Additional CPV code(s)
- 90721300 - Food or feed contamination protection services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Lot 5- consists of all the tests required under Lots A-D
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The Contract will be for an initial term of three (3) years extendable at Hillingdon’s sole for a further period of two (2) years extension, giving a total of five (5) years (the Term).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-016273
Section five. Award of contract
Lot No
Lot 5 - All of the required tests
Title
The provision of Pesticide Residue Testing, Radiation Testing and Microbiological Testing for the Imported Food Office, London Borough of Hillingdon
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PUBLIC ANAYST SCIENTIFIC SERVICES
i54 BUSINESS PARK, VALIANT WAY
WOLVERHAMPTON
WV9 5GB
Country
United Kingdom
NUTS code
- UKG39 - Wolverhampton
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,100,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre,
Uxbridge
UB8 1UW
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
London Borough of Hillingdon
Civic Cntre
Uxbridge
UB8 1UW
Country
United Kingdom