Section one: Contracting authority
one.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
Telephone
+44 1352701814
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
one.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
procurement@denbighshire.gov.uk
Telephone
+44 1824712612
Country
United Kingdom
NUTS code
UKL13 - Conwy and Denbighshire
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Datacentre Technologies Supply & Support and Hardware Maintenance
two.1.2) Main CPV code
- 51611100 - Hardware installation services
two.1.3) Type of contract
Services
two.1.4) Short description
FRAMEWORK AGREEMENT FOR Datacentre Technologies Supply & Support and Hardware Maintenance
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Datacentre Technologies Supply & Support
Lot No
1
two.2.2) Additional CPV code(s)
- 30210000 - Data-processing machines (hardware)
- 72100000 - Hardware consultancy services
- 51611100 - Hardware installation services
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Flintshire and Denbighshire
two.2.4) Description of the procurement
Denbighshire and Flintshire County Councils wish to establish a Framework Agreement for the procurement and support of new and existing Datacentre IT Systems utilised by Denbighshire and Flintshire County Councils. The Authorities IT Departments all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on IBM, Dell, and Lenovo Technologies. This framework is to support each authority to procure hardware, software, and hardware maintenance to support both the existing infrastructure and new and emerging technologies and strategies that each may develop.
The Framework aims to achieve value for money together with partnership working arrangements with a small number of key suppliers to develop data centre-based hardware and software systems and hardware maintenance. Suppliers on the Framework will be key to helping each authority achieve its strategic goals and plans in terms of IT Technologies.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70%
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 25%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Datacentre Technologies Hardware Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 30210000 - Data-processing machines (hardware)
- 51611100 - Hardware installation services
- 72100000 - Hardware consultancy services
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Denbighshire and Flintshire
two.2.4) Description of the procurement
Denbighshire and Flintshire County Council's wish to establish a Framework Agreement for the Hardware Maintenance of existing Datacentre IT Systems utilised by Denbighshire and Flintshire County Councils. The Authorities IT Divisions all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on IBM, Dell and Lenovo Technologies. This framework is to support each authority with hardware maintenance to support both the existing infrastructure.
The Framework aims to achieve value for money together with partnership working arrangements with a key supplier to develop datacentre hardware maintenance
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 25%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 December 2022
Local time
1:30pm
Place
Electronic access via Proactis Source to Contract
Information about authorised persons and opening procedure
Authorised Officers only who are part of the Project Team for this tender.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Flintshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ
and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download
all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for
Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Details of Community Benefits can be found in the tender documents.
(WA Ref:126418)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom