Section one: Contracting authority/entity
one.1) Name and addresses
Northumbria Police
Forth Banks
Newcastle upon Tyne
NE13PH
Contact
James Thornton
james.thornton@northumbria.police.uk
Telephone
+44 7397342342
Country
United Kingdom
Region code
UKC22 - Tyneside
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.northumbria.police.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pension Software
Reference number
NP0313
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Northumbria Police require pension software to support the administration of pensions such as pension quotations, annual benefit statements, annual allowance calculations and for bulk data submissions to be sent to the Home Office and Government Actuary's Department to satisfy national reporting requirements.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £830,265
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Northumbria Police require pension software to support the administration of pensions such as pension quotations, annual benefit statements, annual allowance calculations and for bulk data submissions to be sent to the Home Office and Government Actuary's Department to satisfy national reporting requirements.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Due to the ongoing complexity of the implementation of the McCloud Remedy Legislation, it is the considered view of the Contracting Authority that there is no alternative option other than to continue to contract with the incumbent supplier at this time. Grounds for justification have been summarised below:
- Complexity and repercussive nature of any change to the current supply chain during implementation of a legislative requirement.
- Continuity of skill and experience to deliver and maintain the current Pension Software.
- Change management of solutions and data transfer/migration at this current time would be both contentious and repercussive to both the Scheme Managers and the Scheme Members.
All efforts have been made to ensure value for money and continuity of service under the direct award approach and any extension or new contract will be subject to the normal contract management and performance processes.
It should be noted that the incumbent software supplier is not party to any accessible national framework. As a result, the Contracting Authority can only proceed on the basis of a Single Tender Action (STA) on the grounds of skill/experience, cost of change and legislative obligation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
NP0313
Title
Pension Software
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 October 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
HEYWOOD LIMITED
2nd Floor, 3 Barrington Road
Altrincham
WA14 1GY
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04161207
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £830,265
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Northumbria Police
Newcastle City Centre Police Station, Forth Banks
Newcastle upon Tyne
NE1 3PH
Country
United Kingdom