Scope
Reference
GPhC134
Description
The GPhC are seeking to procure the provision of Transcription and Recording services.
This Contract will be awarded to 1 Tenderer(s)/Service Provider(s) and scope of services include the:
1. Supply of Loggers -throughout the United Kingdom- to attend and record in-person 'Fitness to Practise' hearings.
2. Provision and storage of high-quality audio recordings, enabling the production of verbatim transcriptions using current technologies.
3. Provision of verbatim 'Fitness to Practise' hearing transcripts.
4. Provision of accurate management information/reports on demand for, but not limited to, usage and expenditure.
The documentation, information and data relating to this procurement exercise is available via the Delta e-sourcing portal; and if not already registered, Tenderers must create an account to respond to this ITT.
Website: https://www.delta-esourcing.com
Access code: J39JUC7N8Q
Total value (estimated)
- £220,000 excluding VAT
- £220,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 October 2025 to 11 October 2027
- Possible extension to 11 October 2028
- 3 years
Description of possible extension:
The duration of this Contract is 3 years; comprising a 2-year fixed term, with an option to extend for 1 period(s) beyond this, of up to 12 months each.
Main procurement category
Services
CPV classifications
- 32342450 - Voice recorders
- 32353000 - Sound recordings
- 72317000 - Data storage services
- 72318000 - Data transmission services
- 75231100 - Law-courts-related administrative services
- 79996100 - Records management
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
27 June 2025, 5:00pm
Tender submission deadline
14 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Envelope | Quality | 60% |
| Commercial Envelope | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
General Pharmaceutical Council
- Public Procurement Organisation Number: PXRY-5513-YMDN
Level 14, One Cabot Square, Canary Wharf
London
E14 4QJ
United Kingdom
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - sub-central government