Section one: Contracting authority
one.1) Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Contact
James Skilling
james.skilling@westsussex.gov.uk
Telephone
+44 03302225432
Country
United Kingdom
NUTS code
UKJ27 - West Sussex (South West)
Internet address(es)
Main address
https://www.westsussex.gov.uk/business-and-consumers/supplying-wscc-with-goods-or-services/
Buyer's address
https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WSCC - JS - Framework for the supply of OEM and OE vehicle parts and workshop consumables
Reference number
WSCC - 035526
two.1.2) Main CPV code
- 34300000 - Parts and accessories for vehicles and their engines
two.1.3) Type of contract
Supplies
two.1.4) Short description
West Sussex County Council intends to procure a Framework Agreement and is seeking tender responses from organisations interested in bidding to supply parts to OEM (Original Equipment Manufacturer) or OE (Original Equipment) to support the Council's Fleet maintenance function from 03 April 2023. There are 500 vehicles in the Council's FleetThe Services have been divided into the following Lots depending upon type of vehicle and services required.Lot 1- Supply of OEM parts for vehicles up to 7.5t - This vehicle category accounts for 70% of the fleet. The vehicles support operations in various services such as Highways, School Transport, Fire and Rescue (Officer response cars).Lot 2- Supply of OEM parts for vehicles over 7.5t - This vehicle category accounts for the remaining 30% of the fleet. The vehicles are principally Fire appliances but also mobile library vehicles. Lot 3- Workshop consumables - This lot is intended to cover items such as grease, oil, lubricant and cleaner Lot
two.1.5) Estimated total value
Value excluding VAT: £1,300,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1- Supply of OEM parts for vehicles up to 7.5t
Lot No
1
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
two.2.4) Description of the procurement
Lot 1- Supply of OEM parts for vehicles up to 7.5t - This vehicle category accounts for 70% of the fleet. The vehicles support operations in various services such as Highways, School Transport, Fire and Rescue (Officer response cars).
two.2.5) Award criteria
Quality criterion - Name: Service Offer / Weighting: 30%
Cost criterion - Name: Provision of Core Items / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 April 2023
End date
2 April 2027
This contract is subject to renewal
Yes
Description of renewals
Initial Term is 24 months with option to extend by 1 period of up to 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2- Supply of OEM parts for vehicles over 7.5t
Lot No
2
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
two.2.4) Description of the procurement
Lot 2- Supply of OEM parts for vehicles over 7.5t - This vehicle category accounts for the remaining 30% of the fleet. The vehicles are principally Fire appliances but also mobile library vehicles.
two.2.5) Award criteria
Quality criterion - Name: Service Offer / Weighting: 30%
Cost criterion - Name: Provision of Core Items / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 April 2023
End date
2 April 2027
This contract is subject to renewal
Yes
Description of renewals
Initial Term is 24 months with option to extend by 1 period of up to 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3- Workshop consumables
Lot No
3
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
two.2.4) Description of the procurement
Lot 3- Workshop consumables - This lot is intended to cover items such as grease, oil, lubricant and cleaner
two.2.5) Award criteria
Quality criterion - Name: Service Offer / Weighting: 30%
Cost criterion - Name: Provision of Core Items / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 April 2023
End date
2 April 2027
This contract is subject to renewal
Yes
Description of renewals
Initial Term is 24 months with option to extend by 1 period of up to 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – Supply of OE parts (all fleet)
Lot No
4
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
two.2.4) Description of the procurement
Lot 4 – Supply of OE parts (all fleet) – This lot is intended to cover the supply of OE parts
two.2.5) Award criteria
Quality criterion - Name: Service Officer. Bidder's must achieve a minimum quality score of 40% to be considered for this Lot / Weighting: 100%
Price - Weighting: 0%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 April 2023
End date
2 April 2027
This contract is subject to renewal
Yes
Description of renewals
Initial Term is 24 months with option to extend by 1 period of up to 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice — The High Court
London
WC2A 2LL
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
six.4.4) Service from which information about the review procedure may be obtained
West Sussex County Council
County Hall
Chichester
PO19 1RG
Country
United Kingdom