Section one: Contracting entity
one.1) Name and addresses
FIRST TRANSPENNINE EXPRESS LIMITED
8TH FLOOR, THE POINT, 37 NORTH WHARF ROAD
LONDON
W2 1AF
Contact
Stephen Stewart
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://redirect.transaxions.com/events/oJXy5
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TransPennine Express (TPE) is seeking expressions of interest from suppliers for provision of train cleaning and servicing at a third-party site in the Doncaster area.
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
TransPennine Express (TPE) is seeking expressions of interest from suppliers for provision of train cleaning and servicing at a third-party site in the Doncaster area.
The services will be carried out on TPE's fleet of Mark 5a locomotive hauled coaches and Class 68 diesel-electric locomotives. The Mark 5a sets consist of five coaches, one of which is a driving trailer vehicle, and each set consists of four standard class vehicles and one first class vehicle which also includes a galley area. The scope of work will include:
• Provision of an on-site team leader / supervisor;
• Provision of accommodation on the third-party site for site operatives and traincrews (using quality, temporary buildings);
• Provision of a cleaning team to provide a high quality daily (overnight) clean to two Mark 5a sets each night during a minimum four-hour overnight window. The cleaning will include the galley area;
• Provision of controlled emission toilet emptying on the Mark 5a sets and management of removed waste;
• Provision of front-end hand washing of the Mark 5a driving trailer and Class 68 locomotive front end;
• Provision cleaning of each of the cabs of the Class 68 locomotives;
• Provision of a train servicing team to undertake safety checks and service quality checks on the Mark 5a vehicles during a minimum four-hour overnight window;
• Provision of a full train preparation of two train sets (locomotives and coaches) during a minimum four-hour overnight window;
• Performance of minor repairs to the Mark 5a coaches during the minimum four-hour overnight window; and
• Issuance of certificates to each train set following successful completion of the services.
The following services will be an option that TPE may choose to adopt at either contract commencement or at a later stage:
• A fuel point service of two Class 68 locomotives; and
• The addition of a third train set.
The services need to be fully mobilised in time for trains to be serviced on site from the timetable change date in May 2022.
Services will be carried out seven nights per week with the exception of 25th December.
Each person engaged in the services shall be required to be fully competent in providing those services and the supplier shall operate a competence management system that aligns with railway industry best practice.
Site familiarisation will be carried out by the third-party site owner. TPE shall provide the training in relation to the Mark 5a sets and the full train preparation.
Spares, sand, oils and greases (if required) will be free-issued to the supplier.
Cleaning materials and consumables (e.g. toilet paper) shall be supplied by the supplier in accordance with specifications for cleaning of the Mark 5a and Class 68 vehicles.
The supplier shall be required to act collaboratively with the third-party site owner and TPE to ensure a seamless and efficient operation.
The supplier will be required to comply with all relevant Group Standards and Rail Industry Standards in the performance of the services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKH - East of England
Main site or place of performance
Third Party Site in Doncaster area
two.2.4) Description of the procurement
TransPennine Express (TPE) is seeking expressions of interest from suppliers for provision of train cleaning and servicing at a third-party site in the Doncaster area.
The services will be carried out on TPE's fleet of Mark 5a locomotive hauled coaches and Class 68 diesel-electric locomotives. The Mark 5a sets consist of five coaches, one of which is a driving trailer vehicle, and each set consists of four standard class vehicles and one first class vehicle which also includes a galley area. The scope of work will include:
• Provision of an on-site team leader / supervisor;
• Provision of accommodation on the third-party site for site operatives and traincrews (using quality, temporary buildings);
• Provision of a cleaning team to provide a high quality daily (overnight) clean to two Mark 5a sets each night during a minimum four-hour overnight window. The cleaning will include the galley area;
• Provision of controlled emission toilet emptying on the Mark 5a sets and management of removed waste;
• Provision of front-end hand washing of the Mark 5a driving trailer and Class 68 locomotive front end;
• Provision cleaning of each of the cabs of the Class 68 locomotives;
• Provision of a train servicing team to undertake safety checks and service quality checks on the Mark 5a vehicles during a minimum four-hour overnight window;
• Provision of a full train preparation of two train sets (locomotives and coaches) during a minimum four-hour overnight window;
• Performance of minor repairs to the Mark 5a coaches during the minimum four-hour overnight window; and
• Issuance of certificates to each train set following successful completion of the services.
The following services will be an option that TPE may choose to adopt at either contract commencement or at a later stage:
• A fuel point service of two Class 68 locomotives; and
• The addition of a third train set.
The services need to be fully mobilised in time for trains to be serviced on site from the timetable change date in May 2022.
Services will be carried out seven nights per week with the exception of 25th December.
Each person engaged in the services shall be required to be fully competent in providing those services and the supplier shall operate a competence management system that aligns with railway industry best practice.
Site familiarisation will be carried out by the third-party site owner. TPE shall provide the training in relation to the Mark 5a sets and the full train preparation.
Spares, sand, oils and greases (if required) will be free-issued to the supplier.
Cleaning materials and consumables (e.g. toilet paper) shall be supplied by the supplier in accordance with specifications for cleaning of the Mark 5a and Class 68 vehicles.
The supplier shall be required to act collaboratively with the third-party site owner and TPE to ensure a seamless and efficient operation.
The supplier will be required to comply with all relevant Group Standards and Rail Industry Standards in the performance of the services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Optional extension of 12 months subject to performance and associated approvals by the Department for Transport.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension of 12 months subject to performance and associated approvals by the Department for Transport.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
The supplier will be required to comply with all relevant Group Standards and Rail Industry Standards in the performance of the services.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 January 2022
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 January 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
Country
United Kingdom