Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Elisabeth.Plant@westlothian.gov.uk
Telephone
+44 1506281814
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
https://www.westlothian.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Skate Park Refurbishment Programme
Reference number
CC13108
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
There are 12 public skate parks in West Lothian Council, including the well known Livingston Skate Park (Almondvale Skate Park). The skate parks range in size and design, including full concrete and ramps.
West Lothian Council has dedicated a significant budget over the course of the next 3 years, for a professional review of the condition of all assets, as well as for any repairs required. The aim of the project is to bring all skate park assets back to a safe, fit-for-purpose condition and protect these assets long term from falling into disrepair and from closure.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
This contract spans different areas of the West Lothian Council constituency.
two.2.4) Description of the procurement
1.Investigation and Assessment Reporting of all 12 skate parks.
Delivery deadline – prior to end of financial year (31 March 2024)
Winning contractor to visit each site and carry out all necessary investigation, including any structural testing to determine the condition, safety risks, existing faults, predicted future faults etc. The findings are to be presented in a report format and highlight a list of required ‘actions’ for the Council to take forward, ranked in terms of priority. The report should also include recommendations on general improvements which the Council may consider.
2. Repair and improvement works
Delivery deadline – min. 2 projects (i.e. 2 skate parks are repaired) each financial year, with the final deadline at end of financial year 2026 (31 March 2026)
Winning contractor to carry out full repair and improvement works at the chosen skate park, including supply of materials, installation works, site works, ground works, labour, site security etc. The choice of skate park and extents of works will be agreed with the client beforehand and based on the results of the Investigation and Assessment Reporting, as carried out prior.
West Lothian Council have allocated budgets provisionally against named skate parks until 2026, however the findings of the reports may influence the designation of the budgets.
two.2.5) Award criteria
Quality criterion - Name: Technical Envalope / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
27
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 December 2023
Local time
12:00pm
Place
Electronically via PCS-T by the Qualification, Technical and Commercial evaluators.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25466. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers are asked to support the community by selecting community benefits from the attached menu. Each community benefit listed has been allocated a point value.
Community Benefits will only be released when the suppliers spend has reached or exceeded 50,000. Community benefits will be requested on an annual basis where the suppliers spend reaches or exceeds 50,000 for that year.
Benefits listed include social, environmental and economical and have been selected to provide the most needed support. Benefits will be released to multiple communities to voluntary organisations / charities supported by West Lothian Council.
It is the intention of West Lothian Council to maximise community benefits from all procurement processes.
Please note there are no technical evaluation points are available for providing community benefits.
Completed spreadsheets must be reattached here.
(SC Ref:749186)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Country
United Kingdom