Scope
Reference
WS2501425650
Description
Transport for London (TfL) is issuing a preliminary market engagement notice to obtain market feedback in relation to the supply of Lighting across a range of Infrastructure activities for several different TfL business units by issuing a Market Sounding Questionnaire (MSQ).
The primary focus of the MSQ is to better understand the market, supplier appetite, capacity, and capability, as well as perceived risks and opportunities. The engagement will also provide feedback and help to develop the strategy for the procurement.
The purpose of the procurement is to support the areas within TfL, by allowing goods to be supplied through the contract, ensuring value for money for TfL.
TfL envisage that the procurement could be an open framework which will be reopened to competition during the life of the framework, however this could change following feedback from the market and TfL reserve the right to change our procurement approach.
Full details of the MSQ and how to engage in the process can be found in the notice below.
The required goods covered under this framework include:
• 26,000 LED lights/lamps per annum for 3-5 years while we convert to LED for Enhancement Capital.
• Then in maintenance, we will need to continue to renew all LED lights/lamps managed failures with a total asset base/count of luminaries up to 250,000 of various design types/technology and their associated failure rates.
Please note these are only initial approx. qtys in order to provide suppliers with some indication of requirements; they will be refined and developed and reviewed prior to any formal procurement.
Please note the main procurement category is goods, however we are also interested to know which suppliers can additionally provide design services and also installation services of the goods in the contract.
Contract dates (estimated)
- 31 March 2026 to 30 March 2030
- Possible extension to 30 March 2034
- 8 years
Main procurement category
Goods
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 51000000 - Installation services (except software)
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKI - London
Engagement
Engagement deadline
11 July 2025
Engagement process description
TfL invites suppliers to participate in this Preliminary Market Engagement exercise by completing a Market Sounding Questionnaire (MSQ). All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity.
Information on the engagement process and the procurement can be found in MSQ documents which will be emailed to interested suppliers.
The engagement process consists of the following key steps:
1. Registering Interest - Suppliers who wish to Participate should express their interest by emailing assetlightingandelectriclampsprocurement@tfl.gov.uk and quoting 'TfL Lighting Equipment and Electric Lamps for London Underground Assets - Registering MSQ Interest'
2. Review and complete the MSQ document.
3. Email the completed MSQ document back to assetlightingandelectriclampsprocurement@tfl.gov.uk in an MS Excel format before the deadline of 17:00 on Friday 11th July 2025.
TfL reserve the right to hold 1-2-1s with suppliers following the submission of the MSQs.
We encourage all interested suppliers to take part in this process. Your insights and expertise will be invaluable in shaping our approach. Your insights and expertise will be invaluable in shaping our approach.
If you have any questions about the process, please do not hesitate to get in touch with Tamsyn Busby via assetlightingandelectriclampsprocurement@tfl.gov.uk
We look forward to hearing from you.
Submission
Publication date of tender notice (estimated)
1 October 2025
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government