- Scope of the procurement
- Lot 1. Category 1 — Groceries
- Lot 2. Category 2 — Frozen Food
- Lot 3. Category 3 — Ready Made Meals
- Lot 4. Category 4 — Meal Concepts
- Lot 5. Category 5 - Fresh Fruit and Vegetables
- Lot 6. Category 6 — Dairy, Chilled and Delicatessen Foods
- Lot 7. Category 7 — Fresh and Cooked Meat
- Lot 8. Category 8 — Bakery Goods
- Lot 9. Category 9 - Fresh Ready Made Sandwiches, Wraps and Food to go
- Lot 10. Category 10 — Fresh and Chilled Fish and Seafood
- Lot 11. Category 11 — Alcholic and Non-Alcoholic Beverages
- Lot 12. Category 12 — Multiple Product Category Mix
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 000985 YPO New Food Deal
Reference number
000985
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the supply and distribution of various Food Service categories direct to YPO customers, typically for use in the education sector, NHS, public sector buildings, charitable status organisations such as housing organisations and care homes, care catering, the prison service and sheltered housing within the public sector. The DPS is designed to meet the needs of all public sector organisations which include YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies. The end customer will place the order/s with the Provider and the Provider will deliver direct to the end customer.
two.1.5) Estimated total value
Value excluding VAT: £350,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Category 1 — Groceries
Lot No
1
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15600000 - Grain mill products, starches and starch products
- 15800000 - Miscellaneous food products
- 15980000 - Non-alcoholic beverages
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this Category YPO is looking for suppliers who can provide a direct delivery solution across a wide range of grocery categories. Categories may include (but are not limited to):
— ambient food products,
— packaged and tinned goods,
— soft drinks and bottled water, including premium products,
— confectionery and pre-wrapped snacks, including premium products,
— products suitable for making hot beverages.
Suppliers should ideally be able to supply a comprehensive range of grocery products covering each product group above.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 2 — Frozen Food
Lot No
2
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
- 15251000 - Frozen crustaceans
- 15311000 - Frozen potatoes
- 15331100 - Fresh or frozen vegetables
- 15331170 - Frozen vegetables
- 15555000 - Ice cream and similar products
- 15896000 - Deep-frozen products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of frozen foods. These may include (but are not limited to):
— frozen fruit and vegetables,
— frozen meat and poultry products,
— frozen fish products,
— frozen pizza,
— frozen bread products,
— frozen desserts and ice cream,
— other frozen foods.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 3 — Ready Made Meals
Lot No
3
two.2.2) Additional CPV code(s)
- 15200000 - Prepared and preserved fish
- 15331480 - Provisionally preserved vegetables
- 15613310 - Prepared breakfast cereals
- 15811500 - Prepared bread products
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
- 15812000 - Pastry goods and cakes
- 15813000 - Morning goods
- 15820000 - Rusks and biscuits; preserved pastry goods and cakes
- 15851200 - Prepared pasta and couscous
- 15851210 - Prepared pasta
- 15851220 - Stuffed pasta
- 15851230 - Lasagne
- 15851250 - Couscous
- 15851290 - Canned pasta
- 15860000 - Coffee, tea and related products
- 15870000 - Condiments and seasonings
- 15880000 - Special nutritional products
- 15894100 - Vegan packs
- 15894200 - Prepared meals
- 15894210 - School meals
- 15894220 - Hospital meals
- 15894300 - Prepared dishes
- 15894400 - Snacks
- 15894700 - Delicatessen
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this Category, YPO is looking for suppliers who can provide a direct delivery solution across a range of ready-made meals suitable for reheating. It is anticipated that meals will be mostly frozen, though fresh meals may be required. These may include (but are not limited to):
— ready-made meals (including plated meals),
— dietary specific ready meals including ethnic and cultural requirements,
— ready-made Inpatient meals, for example modified texture ready meals,
— custody suite ready-made meals,
— meals suitable for the care sector.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 4 — Meal Concepts
Lot No
4
two.2.2) Additional CPV code(s)
- 03200000 - Cereals, potatoes, vegetables, fruits and nuts
- 15310000 - Potatoes and potato products
- 15330000 - Processed fruit and vegetables
- 15500000 - Dairy products
- 15614000 - Processed rice
- 15810000 - Bread products, fresh pastry goods and cakes
- 15820000 - Rusks and biscuits; preserved pastry goods and cakes
- 15850000 - Pasta products
- 15870000 - Condiments and seasonings
- 39220000 - Kitchen equipment, household and domestic items and catering supplies
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of branded meal concepts and street food themed items; these products may also include complementary catering disposables and serving equipment to give a cohesive, brand consistent feel. These may include (but are not limited to):
— sauces suitable for combining with cooked pasta, rice or noodles. Pasta, noodles and rice suitable for combining with these sauces,
— fillings suitable for combining with wraps, other bread products and jacket potatoes. Wheat based wraps (plain and flavoured) and jacket potatoes (cooked or uncooked) suitable for combining with these fillings,
— pizza bases and toppings,
— sauces and dressings to complement these foods,
— themed serving equipment, catering disposables and accessories to complement these foods.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 5 - Fresh Fruit and Vegetables
Lot No
5
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
- 03200000 - Cereals, potatoes, vegetables, fruits and nuts
- 03221100 - Root and tuber vegetables
- 03221110 - Root vegetables
- 03221120 - Tuber vegetables
- 03221200 - Fruit vegetables
- 03221300 - Leaf vegetables
- 03221400 - Cabbage vegetables
- 03222113 - Mangoes
- 03222220 - Oranges
- 03222320 - Apples, pears and quinces
- 03222321 - Apples
- 15320000 - Fruit and vegetable juices
- 15331100 - Fresh or frozen vegetables
- 15331110 - Processed root vegetables
- 15331120 - Processed tuber vegetables
- 15331130 - Beans, peas, peppers, tomatoes and other vegetables
- 15331140 - Leaf and cabbage vegetables
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of fresh fruit and vegetables. These may include (but are not limited to):
— fresh fruit,
— fresh vegetables,
— pre-packed prepared fresh fruit,
— pre-packed prepared fresh vegetables.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
31 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 6 — Dairy, Chilled and Delicatessen Foods
Lot No
6
two.2.2) Additional CPV code(s)
- 03142500 - Eggs
- 03331000 - Fresh milk from sheep and goats
- 03333000 - Fresh cows' milk
- 15100000 - Animal products, meat and meat products
- 15230000 - Dried or salted fish; fish in brine; smoked fish
- 15240000 - Canned or tinned fish and other prepared or preserved fish
- 15250000 - Seafood
- 15320000 - Fruit and vegetable juices
- 15500000 - Dairy products
- 15812000 - Pastry goods and cakes
- 15820000 - Rusks and biscuits; preserved pastry goods and cakes
- 15882000 - Dietetic products
- 15891000 - Soups and broths
- 15894100 - Vegan packs
- 15894600 - Sandwich fillings
- 15894700 - Delicatessen
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of dairy, chilled and delicatessen foods. These may include (but are not limited to):
— milk,
— chilled yoghurts,
— processed dairy products,
— chilled sandwich fillings,
— chilled delicatessen products.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 7 — Fresh and Cooked Meat
Lot No
7
two.2.2) Additional CPV code(s)
- 15810000 - Bread products, fresh pastry goods and cakes
- 15812120 - Pies
- 15812121 - Savoury pies
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of fresh and cooked meats. These may include (but are not limited to):
— fresh and cooked meats,
— fresh and cooked poultry,
— game,
— sausage,
— bacon,
— processed meat-based items
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 8 — Bakery Goods
Lot No
8
two.2.2) Additional CPV code(s)
- 15612420 - Baking mixes
- 15612500 - Bakery products
- 15811100 - Bread
- 15811200 - Rolls
- 15811300 - Croissants
- 15811400 - Crumpets
- 15811500 - Prepared bread products
- 15812100 - Pastry goods
- 15812121 - Savoury pies
- 15812122 - Sweet pies
- 15812200 - Cakes
- 15821100 - Toasted bread products
- 15821130 - Crispbread
- 15821150 - Rusks
- 15821200 - Sweet biscuits
- 15842000 - Chocolate and sugar confectionery
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of bakery products and morning goods. These may include (but are not limited to):
— fresh bread and bread products,
— fresh pastry products,
— fresh cakes, cookies, doughnuts, scones, etc.,
— other products baked fresh,
— premium cakes/gateaux suitable for resale.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 9 - Fresh Ready Made Sandwiches, Wraps and Food to go
Lot No
9
two.2.2) Additional CPV code(s)
- 03221320 - Salad leaves
- 15811200 - Rolls
- 15811300 - Croissants
- 15811400 - Crumpets
- 15811500 - Prepared bread products
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
- 15812120 - Pies
- 15812121 - Savoury pies
- 15812122 - Sweet pies
- 15821100 - Toasted bread products
- 15821110 - Toasted bread
- 15821200 - Sweet biscuits
- 15842000 - Chocolate and sugar confectionery
- 15851200 - Prepared pasta and couscous
- 15851210 - Prepared pasta
- 15851220 - Stuffed pasta
- 15882000 - Dietetic products
- 15891000 - Soups and broths
- 15894100 - Vegan packs
- 15894200 - Prepared meals
- 15894400 - Snacks
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of fresh sandwiches, wraps and food to go. These may include (but are not limited to):
— ready-made sandwiches and wraps,
— premium sandwich products suitable for resale,
— associated bread filled products,
— boxed salads, pasta salads, etc.,
— savouries, etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 10 — Fresh and Chilled Fish and Seafood
Lot No
10
two.2.2) Additional CPV code(s)
- 15119600 - Fish meat
- 15210000 - Fish fillets, fish livers and roe
- 15211000 - Fish fillets
- 15230000 - Dried or salted fish; fish in brine; smoked fish
- 15234000 - Smoked fish
- 15241700 - Fish fingers
- 15241800 - Coated fish preparations
- 15243000 - Preparations of fish
- 15244000 - Caviar and fish eggs
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of fresh and chilled fish and seafood products. These may include (but are not limited to):
— fresh and chilled salmon, cod and haddock,
— other fresh and chilled fish types,
— fresh and chilled seafood,
— processed fresh and chilled fish-based products e.g. fishcakes.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 11 — Alcholic and Non-Alcoholic Beverages
Lot No
11
two.2.2) Additional CPV code(s)
- 15320000 - Fruit and vegetable juices
- 15910000 - Distilled alcoholic beverages
- 15930000 - Wines
- 15940000 - Cider and other fruit wines
- 15980000 - Non-alcoholic beverages
- 39221000 - Kitchen equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For this category, YPO is looking for suppliers who can provide a direct delivery solution across a range of alcoholic and non-alcoholic beverages and bar equipment. These may include (but are not limited to):
— draught lagers, beers, ales and ciders,
— bottled lagers, beers, ales and ciders,
— wines,
— spirits,
— non-alcoholic alternatives, soft drinks, bottled water and mixers,
— associated bar equipment, e.g. glassware, draught pumps, etc
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Category 12 — Multiple Product Category Mix
Lot No
12
two.2.2) Additional CPV code(s)
- 03200000 - Cereals, potatoes, vegetables, fruits and nuts
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15600000 - Grain mill products, starches and starch products
- 15800000 - Miscellaneous food products
- 15900000 - Beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Some customers may have requirements for different categories of food products which span across multiple categories, and they may prefer to deal with a single supplier on a one-stop-shop basis. YPO is looking for suppliers who can provide a one-stop-shop service by supplying products in 2 or more of the other 11 Categories which are:
— Category 1 Groceries,
— Category 2 Frozen Foods,
— Category 3 Ready-made Meals,
— Category 4 Meal Concepts,
— Category 5 Fresh Fruit and Vegetables,
— Category 6 Dairy, Chilled and Delicatessen Foods,
— Category 7 Fresh and Cooked Meat,
— Category 8 Bakery Goods,
— Category 9 Fresh Ready-Made Sandwiches, Wraps and Food to go,
— Category 10 Fresh and Chilled Fish and Seafood,
— Category 11 Alcoholic and Non-alcoholic Beverages and Bar Equipment.
This category is suitable for those suppliers who are awarded onto 2 or more categories on the DPS
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2019
End date
27 October 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will cover the initial period from 1.12.2019 to 30.11.2024 with 3 options to extend for an additional 12 months and a final extension period available of 11 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be from 01 December 2019 to 27 October 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Dynamic purchasing system (DPS) establishment agreement terms and conditions
located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 157-387006
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 October 2028
Local time
11:55pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this DPS will be subject to renewal after 8.5 years from the commencement date
six.3) Additional information
YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Please note that this Contract Notice is in addition to the OJEU Contract Notice numbers 2019/S 157-387006 and corrigendum 2019/S 211-516441 issued in relation to this opportunity. This new notice number is to extend the DPS Agreement from 30 November 2026 to 27 October 2028
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom