Scope
Reference
1985
Description
University of South Wales Future Students department attend a range of Student Recruitment and Higher Education fairs throughout each year to raise awareness of the University of South Wales as a study option, engage with prospective students and capture data to import to our CRM and email nurture tracks. USW plan to attend between 30-50 individual events between September and August every year and hoping to achieve a 4 year contract starting on the 1st August 2025. The contract requirements include:
1.1 Stand printing
• Provide the physical elements to construct stands in a range of sizes at various events.
• Provide additional furnishings (e.g. podiums, seating) as required for each event.
• From the artwork files supplied print the graphics for the range of stands.
• We would expect the following stand sizes to be required each year:
o 2m x 1m
o 3m x 2m
o 4m x 1m
o 4m x 3m
o Custom stand for UCAS Newport
o Custom stand for Create Your Future
• Stands must be of robust construction and high-quality materials.
• The stands must be able to work as part of a shell scheme or as a free-standing entity.
1.2 Stand storage
o Storage of stands when not in use.
1.3 Stand logistics and construction
• Provide comprehensive logistics support to include:
o Procurement of all stand elements.
o Testing of stand ahead of events.
o Delivery to agreed venues.
o Set-up and on the day support.
o De-rig and removal of stand.
1.4 On-site support for all events
• Provide a named contact at all events to facilitate troubleshooting and on-the-day support.
1.5 Merchandise storage
• Storage, delivery and collection of postcard prospectus and gifting merchandise.
Total value (estimated)
- £170,000 excluding VAT
- £204,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2029
- 4 years
Main procurement category
Goods
CPV classifications
- 98000000 - Other community, social and personal services
- 22000000 - Printed matter and related products
- 79800000 - Printing and related services
Contract locations
- UKL - Wales
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 July 2025, 12:00pm
Tender submission deadline
9 July 2025, 12:00am
Submission address and any special instructions
To access the tender documents you will need to go to eTender Wales via https://etenderwales.bravosolution.co.uk/web/login.shtml
ITT reference:- itt_117806
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price | 60.00% | |
| Social Value | Quality | 10.00% | |
| Quality | Describe the materials and print techniques you will use to ensure quality and durability across multiple roadshow events. |
Quality | 7.00% |
| Quality | Explain how you will ensure colour accuracy, brand consistency, and high visual impact across all printed components. |
Quality | 6.00% |
| Quality | Outline your proposed production timeline and delivery logistics, including how you will meet tight deadlines or adapt to schedule changes |
Quality | 6.00% |
| Quality | Describe how your exhibition stands solution supports reusability, modularity, and easy transport/assembly for a multi-location event |
Quality | 6.00% |
| Quality | Provide up to three examples of similar projects (ideally for roadshows or exhibitions), including photographs and client references. |
Quality | 5.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
University of South Wales
- Charity Commission (England and Wales): 1140312
University of South Wales,
Pontypridd
CF37 1DL
United Kingdom
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales