Section one: Contracting authority
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
BCP Civic Centre, Bourne Avenue
Bournemouth
BH2 6DY
Contact
Strategic Procurement Team
Telephone
+44 1202128989
Country
United Kingdom
Region code
UKK2 - Dorset and Somerset
Internet address(es)
Main address
Buyer's address
https://www.supplyingthesouthwest.org.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Coroners Removal Service for Dorset 2023
Reference number
DN637450
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Bournemouth, Christchurch and Poole Council seeks to appoint suppliers for the removal of bodies where a death has been referred to HM Coroner for Dorset (the Coroner) for further investigation.
The Council are appointed by Dorset County Council to be the ‘relevant’ local authority providing support for the Coroner’s Service in Dorset.
This tender has been split into 8 different geographical lots across Dorset that are identified in the ‘Appendix 1 - Coroners Removal Service Districts April 2023’. The Lots are:
• Lot 1 – Poole, Bournemouth and Christchurch
• Lot 2 – Purbeck
• Lot 3 – East Dorset
• Lot 4 – Weymouth and Portland
• Lot 5 – West Dorset
• Lot 6 – North West Dorset
• Lot 7 – North Dorset
• Lot 8 – Dorchester
The start date for the framework is 01 April 2023. The contract will be for a three-year period with the option to extend for a further year.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Poole, Bournemouth and Christchurch
Lot No
1
two.2.2) Additional CPV code(s)
- 33900000 - Post-mortem and mortuary equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 1 is for suppliers to undertake:
a) the collection and transportation of all bodies within Lot 1 – Bournemouth, Christchurch and Poole, as shown on the map provided in the tender documents, to the required location of HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth.
b) the collection and transportation of paediatric and other specialist cases directly to locations outside Dorset, and return.
c) the collection and transportation of organs, from the Mortuary to locations outside Dorset, and return.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Purbeck
Lot No
2
two.2.2) Additional CPV code(s)
- 33900000 - Post-mortem and mortuary equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The scope of the contract for Lot 2 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 2 - Purbeck as shown on the map to provided within the tender documents, to the required location of the HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth (“the Mortuary”).
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – East Dorset
Lot No
3
two.2.2) Additional CPV code(s)
- 33900000 - Post-mortem and mortuary equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The scope of the contract for Lot 3 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 3 - East Dorset as shown on the map to provided within the tender document to the required location of the HM Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth (“the Mortuary”).
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – Weymouth and Portland
Lot No
4
two.2.2) Additional CPV code(s)
- 33900000 - Post-mortem and mortuary equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The scope of the contract for Lot 4 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 4 — Weymouth and Portland as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 – West Dorset
Lot No
5
two.2.2) Additional CPV code(s)
- 33900000 - Post-mortem and mortuary equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The scope of the contract for Lot 5 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 5 – West Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 – North West Dorset
Lot No
6
two.2.2) Additional CPV code(s)
- 33900000 - Post-mortem and mortuary equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The scope of the contract for Lot 6 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 6 – North West Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 – North Dorset
Lot No
7
two.2.2) Additional CPV code(s)
- 33900000 - Post-mortem and mortuary equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The scope of the contract for Lot 7 is for suppliers to undertake:
a) the collection and transportation of bodies within Lot 7 – North Dorset as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to the Mortuary.
b) The Supplier will be responsible for bodies collected from the arrival at the location of death until delivery to the Mortuary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 – Dorchester
Lot No
8
two.2.2) Additional CPV code(s)
- 33900000 - Post-mortem and mortuary equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 8 is for suppliers to undertake:
a) the collection and transportation of all bodies within Lot 8 – Dorchester, as shown on the map to provided within the tender documents, to the required location of the Coroner which will usually be to Holly Tree Lodge Public Mortuary in Bournemouth.
b) the collection and transportation of tissue samples for histology from the Mortuary Dorset County Hospital.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The length of the contract is for 3 years with the option to extend the contract for a further year. Therefore, if all extension were taken, the full length of the contract would be for 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 December 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 December 2022
Local time
2:00pm
Information about authorised persons and opening procedure
All tenders are electronically sealed and opened by the Council's democratic services team.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Please do not contact the team named on this notice for the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk. Any expressions of interest will need to be made through this portal. You will have to register on the site to gain access if you have not already done so. Registering is free
six.4) Procedures for review
six.4.1) Review body
High Courts of Justice
The Royal Court of Justice
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
High Courts of Justice
The Royal Court of Justice
London
WC2A 2LL
Country
United Kingdom