Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, Procurement Services, Kingsgate
Newcastle
NE1 7RU
Contact
Dr Emma Barksby
Telephone
+44 1912086298
Country
United Kingdom
Region code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1820) Decommissioning of the Gammacell 1000 Elite and Disposal of Sealed Sources
Reference number
DN641959
two.1.2) Main CPV code
- 90520000 - Radioactive-, toxic-, medical- and hazardous waste services
two.1.3) Type of contract
Services
two.1.4) Short description
The University seeks a contractor to decommission the irradiator described in Section 2.2 of the ITT, the disposal or recycling of the associated HASS of Cs-137 described in Section 2.3.2 of the ITT, and the disposal or recycling of other sealed sources described in Section 2.3.3. In this respect, the University expects the contractor to remove of the irradiator and the HASS from the University site and take full ownership and responsibility of the HASS thereafter. Similarly, the contractor is expected to remove and take full ownership and responsibility of all sealed sources listed in Appendix 1.
The University has a gamma irradiator that was procured in 1994 for various applications in the field of biological sciences. With the advent of x-ray irradiators becoming more effective and flexible, they are now more popular and affordable alternatives than gamma irradiators. Indeed, coupled with inherently lower radiation risks and better safety profiles, several governments around the world, including the UK, have been encouraging the replacement of gamma irradiators with x-ray irradiators.
The model of the gamma irradiator is Gammacell 1000 Elite, identified by the serial number 259, and was manufactured by Nordion International Inc. The irradiator was procured by the University in February 1994, and a copy of the Certificate of Measurement is available if required. The irradiator comprises a fire-resistant plastic cabinet surrounding a steel frame, on which a stator and rotor sit. The dimensions of the irradiator are 84 cm wide by 81 cm deep and 160 cm high. It is anticipated that the whole irradiator unit weighs over 1100 kg.
The stator contains the radiation source, and the rotor contains the sample chamber. From the control panel, a direct current can be applied to the rotor to rotate the sample chamber into the radiation field in the stator for a prescribed time and return to the “load/unload” position. Access to the sample chamber is gained by opening a door in the cabinet. However, an interlock system prevents operation of the unit when the door is open. A battery backup has been added, which in the event of power lost will return the rotor to the “load/unload” position.
Both the rotor and stator are made from lead alloy encased in steel jackets, which also act as the radiation shields. Measured external radiation dose rates in the operating condition showed no greater than 10 µSv/h at 10 cm from the accessible surfaces of the unit. Dose rate measurements are carried out every 6 months.
The irradiator is located within the University’s Medical School in a secure ground floor room. The full address can be provided to the contractor. The entirety of the irradiator, including the electrical component of the rotor and stator, as well as the HASS, is to be considered in this tender for decommissioning.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90521000 - Radioactive waste treatment services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
This contract is for the decommissioning of a Gammacell 1000 Elite and disposal of sealed sources. The model of the gamma irradiator is Gammacell 1000 Elite, identified by the serial number 259, and was manufactured by Nordion International Inc. The irradiator was procured by the University in February 1994, and a copy of the Certificate of Measurement is available if required. The irradiator comprises a fire-resistant plastic cabinet surrounding a steel frame, on which a stator and rotor sit. The dimensions of the irradiator are 84 cm wide by 81 cm deep and 160 cm high. It is anticipated that the whole irradiator unit weighs over 1100 kg.
The stator contains the radiation source, and the rotor contains the sample chamber. From the control panel, a direct current can be applied to the rotor to rotate the sample chamber into the radiation field in the stator for a prescribed time and return to the “load/unload” position. Access to the sample chamber is gained by opening a door in the cabinet. However, an interlock system prevents operation of the unit when the door is open. A battery backup has been added, which in the event of power lost will return the rotor to the “load/unload” position.
Both the rotor and stator are made from lead alloy encased in steel jackets, which also act as the radiation shields. Measured external radiation dose rates in the operating condition showed no greater than 10 µSv/h at 10 cm from the accessible surfaces of the unit. Dose rate measurements are carried out every 6 months.
The irradiator is located within the University’s Medical School in a secure ground floor room. The full address can be provided to the contractor. The entirety of the irradiator, including the electrical component of the rotor and stator, as well as the HASS, is to be considered in this tender for decommissioning.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
6
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 December 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Newcastle upon Tyne
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Newcastle University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and 4 / 4 that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address referred to in part 1.1 above. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.