Section one: Contracting authority
one.1) Name and addresses
Office of the Sussex Police & Crime Commissioner
Sackville House, Brooks Close, Lewes, East Sussex
Lewes
BN7 2FZ
Contact
Paige Ward
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=74597&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=74597&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Print Services
Reference number
JPS1004
two.1.2) Main CPV code
- 79810000 - Printing services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender opportunity is for the award of contracts for Sussex and Surrey Police for specialist print services which has been broken down into two lots:
Lot 1: Traditional Print
Lot 2: Large Format (A1 and larger) and Printing on different materials
Each Authority will be awarding contracts to suppliers within a 35 miles radius of the Authorities HQ:
Surrey Police Headquarters: Mount Browne, Guildford, Surrey, GU1 9PE
Sussex Police Headquarters: Church Lane, Lewes, East Sussex, BN7 2DZ
Suppliers will have the opportunity to bid for one or both lots for the relevant authority.
Contracts will be for 24 months with an additional 24 months available extension.
two.1.5) Estimated total value
Value excluding VAT: £280,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Specialist Print Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
- 79820000 - Services related to printing
- 79821000 - Print finishing services
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Lewes
two.2.4) Description of the procurement
This tender opportunity is for the award of contracts for Sussex and Surrey Police for specialist print services which has been broken down into two lots:
Lot 1: Traditional Print
Lot 2: Large Format (A1 and larger) and Printing on different materials
Each Authority will be awarding contracts to suppliers within a 35 miles radius of the Authorities HQ:
Surrey Police Headquarters: Mount Browne, Guildford, Surrey, GU1 9PE
Sussex Police Headquarters: Church Lane, Lewes, East Sussex, BN7 2DZ
Suppliers will have the opportunity to bid for one or both lots for the relevant authority.
Contracts will be for 24 months with an additional 24 months available extension.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70%
Price - Weighting: 30%
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2024
End date
31 January 2028
This contract is subject to renewal
Yes
Description of renewals
Initial contract period 24 months with a further 24 months available extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Suppliers must be within 35 miles of Sussex or Surrey HQ.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 28 February 2024
four.2.7) Conditions for opening of tenders
Date
30 November 2023
Local time
12:00pm
Information about authorised persons and opening procedure
Bids will not be opened prior to the closing date of 30.11.23 12:00
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Police and Crime Commissioner for Sussex
Lewes
Country
United Kingdom