- Scope of the procurement
- Lot 2. Hire of Minibuses / Buses
- Lot 3. Hire of Commercial Vehicles
- Lot 5. Hire of Refuse Collection Vehicles
- Lot 9. Hire of Grounds Maintenance Equipment
- Lot 11. Hire of Specialist Equipment
- Lot 12. Hire of Drainage Equipment
- Lot 4. Hire of Gritters
- Lot 1. Hire of Cars & Light Vehicles
- Lot 6. Hire of Plant - Excavation Equipment
- Lot 7. Hire of Plant - Road Surfacing Equipment
- Lot 8. Hire of Plant - Lifting Equipment
- Lot 10. Hire of Sweepers
Section one: Contracting authority
one.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
transport@scotland-excel.org.uk
Telephone
+44 1414888230
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.scotland-excel.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle and Plant Hire
Reference number
0225
two.1.2) Main CPV code
- 34100000 - Motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Prior Information Notice (PIN) is in relation to the renewal framework for the hire of vehicles and plant equipment, available for all 32 council areas in Scotland and Scotland Excel Associate Members.
It is anticipated this framework will incorporate the hiring of various vehicle types, such as cars and light vehicles, minibuses/buses, refuse collection vehicles, winter maintenance vehicles and road sweeping vehicles, as well as the hiring of plant equipment such as excavation equipment, road surfacing equipment and other specialist equipment.
two.1.5) Estimated total value
Value excluding VAT: £100,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Hire of Minibuses / Buses
Lot No
2
two.2.2) Additional CPV code(s)
- 60172000 - Hire of buses and coaches with driver
- 60183000 - Hire of vans with driver
- 34100000 - Motor vehicles
- 34140000 - Heavy-duty motor vehicles
- 34144900 - Electric vehicles
- 34115200 - Motor vehicles for the transport of fewer than 10 persons
- 34120000 - Motor vehicles for the transport of 10 or more persons
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 2 is anticipated to be for the hire of minibuses/buses with or without a driver, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Commercial Vehicles
Lot No
3
two.2.2) Additional CPV code(s)
- 34140000 - Heavy-duty motor vehicles
- 34100000 - Motor vehicles
- 60183000 - Hire of vans with driver
- 60182000 - Hire of industrial vehicles with driver
- 34144900 - Electric vehicles
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 3 is anticipated to be for the hire of commercial vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The commercial vehicles expected to be covered is, but is not limited to, tippers of various payloads, dropside crewcabs etc.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Refuse Collection Vehicles
Lot No
5
two.2.2) Additional CPV code(s)
- 34140000 - Heavy-duty motor vehicles
- 60181000 - Hire of trucks with driver
- 34144500 - Vehicles for refuse and sewage
- 34144510 - Vehicles for refuse
- 34144511 - Refuse-collection vehicles
- 34144512 - Refuse-compaction vehicles
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 5 is anticipated to be for the hire of refuse collection vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The refuse collection vehicles expected to be covered is, but is not limited to, a range of sizes from 3.5 Tonne to 26 Tonne.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Grounds Maintenance Equipment
Lot No
9
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 9 is anticipated to be for the hire of grounds maintenance equipment, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The grounds maintenance equipment expected to be covered is, but is not limited to, mowers or woodchippers of various sizes.
two.2.14) Additional information
NOTE: At this stage, the lot structure has not been confirmed, and is subject to change.
two.2) Description
two.2.1) Title
Hire of Specialist Equipment
Lot No
11
two.2.2) Additional CPV code(s)
- 34114000 - Specialist vehicles
- 34100000 - Motor vehicles
- 34140000 - Heavy-duty motor vehicles
- 34144000 - Special-purpose motor vehicles
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 11 is anticipated to be for the hire of specialist vehicles, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The specialist vehicles expected to be covered is, but is not limited to, multi-use utility vehicles.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Drainage Equipment
Lot No
12
two.2.2) Additional CPV code(s)
- 34144431 - Suction-sweeper vehicles
- 33141642 - Drain accessories
- 34140000 - Heavy-duty motor vehicles
- 43324000 - Drainage equipment
- 34144410 - Gully emptiers
- 42120000 - Pumps and compressors
- 42122220 - Sewage pumps
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 12 is anticipated to be for the hire of drainage vehicles and/or equipment , for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The drainage equipment expected to be covered is, but is not limited to, a range of gully emptiers, vactors or pumps of various sizes.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Gritters
Lot No
4
two.2.2) Additional CPV code(s)
- 34140000 - Heavy-duty motor vehicles
- 34100000 - Motor vehicles
- 60181000 - Hire of trucks with driver
- 34143000 - Winter-maintenance vehicles
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 4 is anticipated to be for the hire of gritters, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement. The gritters expected to be included range in size from 3.5 tonne to 26 tonne.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Cars & Light Vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 34100000 - Motor vehicles
- 60170000 - Hire of passenger transport vehicles with driver
- 60183000 - Hire of vans with driver
- 34115200 - Motor vehicles for the transport of fewer than 10 persons
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34144900 - Electric vehicles
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 1 is anticipated to be for the hire of cars and light vehicles for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The cars and light vehicles expected to be covered is, but is not limited to, small cars, executive cars and vans up to 3.5 tonnes.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Plant - Excavation Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 34113300 - Off-road vehicles
- 45520000 - Hire of earthmoving equipment with operator
- 34140000 - Heavy-duty motor vehicles
- 43200000 - Earthmoving and excavating machinery, and associated parts
- 43210000 - Earthmoving machinery
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 6 is anticipated to be for the hire of excavation plant with or without a driver or operator, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The plant equipment expected to be covered is, but is not limited to, dozers, dumpers and excavators.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Plant - Road Surfacing Equipment
Lot No
7
two.2.2) Additional CPV code(s)
- 43312000 - Road-surfacing machinery
- 60180000 - Hire of goods-transport vehicles with driver
- 34921000 - Road-maintenance equipment
- 34140000 - Heavy-duty motor vehicles
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 7 is anticipated to be for the hire of road surfacing plant with or without a driver or operator, for use by all 32 Scottish councils and other contracting authorities
permitted to call-off contracts under the proposed Framework Agreement.
The plant equipment expected to be covered is, but is not limited to, spreaders, pavers and rollers.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Plant - Lifting Equipment
Lot No
8
two.2.2) Additional CPV code(s)
- 42414100 - Cranes
- 34140000 - Heavy-duty motor vehicles
- 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
- 45510000 - Hire of cranes with operator
- 34142100 - Elevator-platforms trucks
- 34514700 - Mobile platforms
- 42410000 - Lifting and handling equipment
- 42414310 - Mobile lifting frames
- 42418000 - Lifting, handling, loading or unloading machinery
- 42415100 - Lifting trucks
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 8 is anticipated to be for the hire of plant lifting equipment with or without an operator, for use by all 32 Scottish councils and other contracting authorities permitted to call-off contracts under the proposed Framework Agreement.
The plant lifting equipment expected to be covered is, but is not limited to, Telehandlers, Access Platforms, Scissor Lifts etc.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.2) Description
two.2.1) Title
Hire of Sweepers
Lot No
10
two.2.2) Additional CPV code(s)
- 34921100 - Road sweepers
- 34144431 - Suction-sweeper vehicles
- 34144430 - Road-sweeping vehicles
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
two.2.4) Description of the procurement
Lot 10 is anticipated to be for the hire of sweepers, for use by all 32 Scottish councils and other contracting authorities
permitted to call-off contracts under the proposed Framework Agreement.
The sweepers expected to be covered is, but is not limited to, a range of sweepers from 2 tonne to 18 tonne.
two.2.14) Additional information
NOTE: At this stage, the final lot structure has still to be confirmed and as such is subject to change.
two.3) Estimated date of publication of contract notice
26 September 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Scotland Excel envisages publishing a future tender opportunity on behalf of all 32 Scottish councils, Tayside Contracts, Associate Members and any body created pursuant to the National Health Service Scotland Act (1978), or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014.
Scotland Excel endeavours to implement the most effective framework for both purchasers and suppliers and therefore invites suppliers to provide input in relation to the potential scope and structure of the renewal framework.
For more information about Scotland Excel and its members, please see http://www.scotland-excel.org.uk
NOTE: At this stage there is an opportunity for interested parties to meet with Scotland Excel to discuss the upcoming framework. We would like to invite suppliers to contact Scotland Excel to arrange an individual Microsoft Teams meeting to take place the week
commencing MONDAY 23 JUNE 2025.
Meetings will be allocated on a first come first serve basis. Please email transport@scotland-excel.org.uk by FRIDAY 20 JUNE 2025 if you are interested in arranging a meeting.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=800505.
(SC Ref:800505)
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=800505.
(SC Ref:800505)