Scope
Reference
ITT113892
Description
The Authority wishes to arrange a framework agreement for the provision of tree surveying, tree inspections, tree maintenance pruning and planting, and any bespoke arboriculture tasks, i.e. Ash Dieback
Commercial tool
Establishes a framework
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2027
- Possible extension to 31 July 2029
- 4 years
Description of possible extension:
Option to extend for a further 2 years in 12 month intervals (Total 4 years)
Main procurement category
Services
CPV classifications
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 03000000 - Agricultural, farming, fishing, forestry and related products
Contract locations
- UK - United Kingdom
Lot 1. Arboricultural Tree Consultants
Description
The Authority is looking for suitably qualified and experience Arboricultural Tree Consultant in order to carry out a variety of tree surveys and, inspections and consultancy works.
Lot value (estimated)
- £50,000 excluding VAT
- £55,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Arboricultural Tree Surveyors / Inspectors
Description
The Authority is looking for suitably qualified and experience Arboricultural Surveyors and Inspectors in order to carry out a variety of tree surveys and, inspections and consultancy works.
Lot value (estimated)
- £49,998 excluding VAT
- £55,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Arborist / Tree Surgeons
Description
The Authority is looking for suitably qualified and experience Arborist / Tree Surgeons in order to carry out the necessary maintenance. This involves a wide variety of works including felling, dismantling, highways works, cable bracing etc, during normal working hours and to include out of hours and emergency works.
Lot value (estimated)
- £50,000 excluding VAT
- £54,999 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Pricing evaluation
Any Supplier(s) awarded a place on the framework will not be ranked as the Authority will use the framework on the basis that is the most advantageous at the time of order.
Appointment of Work
From the pricing schedule the Authorities Issuing Officer will be able to identify the Tenderer that can deliver the required service economically in relation to the works required.
The Price must be inclusive of all requirements to carry out the service required.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Technical ability conditions of participation
Lot 1. Arboricultural Tree Consultants
Lot 2. Arboricultural Tree Surveyors / Inspectors
Lot 3. Arborist / Tree Surgeons
Please refer to ITT 113892 for documents and further information
Particular suitability
Lot 1. Arboricultural Tree Consultants
Lot 2. Arboricultural Tree Surveyors / Inspectors
Lot 3. Arborist / Tree Surgeons
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 July 2025, 1:00pm
Tender submission deadline
15 July 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
21 July 2025
Award criteria
Lot 1. Arboricultural Tree Consultants
| Name | Description | Type |
|---|---|---|
| Technical and Social Value Question | Technical Questions for Lot 1 Arboricultural Tree Consultants = 100% but is equivalent to 90% of the overall score . Social Value =100% but is equivalent to 10% of the overall Technical score. |
Quality |
Weighting description
Any Contract(s) awarded as a result of this procurement will be awarded on the basis of the offer that is the most advantageous to the Authority. The Award Criteria (Award Criteria) for Lot 1 are:
90% Technical or Quality.
10% Social Value
Lot 2. Arboricultural Tree Surveyors / Inspectors
| Name | Description | Type |
|---|---|---|
| Technical and Social Value Question | Technical Questions for Lot 2 Arboricultural Tree Surveyors / Inspectors= 100% but is equivalent to 90% of the overall score . Social Value =100% but is equivalent to 10% of the overall Technical... |
Quality |
Weighting description
Any Contract(s) awarded as a result of this procurement will be awarded on the basis of the offer that is the most advantageous to the Authority. The Award Criteria (Award Criteria) for Lot 2 are:
90% Technical or Quality.
10% Social Value
Lot 3. Arborist / Tree Surgeons
| Name | Description | Type |
|---|---|---|
| Technical and Social Value Question | Technical Questions for Lot 3 Arborist / Tree Surgeons = 100% but is equivalent to 90% of the overall score . Social Value =100% but is equivalent to 10% of the overall Technical score. |
Quality |
Weighting description
Any Contract(s) awarded as a result of this procurement will be awarded on the basis of the offer that is the most advantageous to the Authority. The Award Criteria (Award Criteria) for Lot 3 are:
90% Technical or Quality.
10% Social Value
Other information
Payment terms
Please refer to the ITT and Cyngor Gwynedd's Framework Terms and Conditions
Description of risks to contract performance
Please refer to the ITT and Cyngor Gwynedd's Framework Terms and Conditions
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk
Please refer to https://etenderwales.bravosolution.co.uk for all documents (ITT113892)
Technical specifications to be met
https://etenderwales.bravosolution.co.uk
Please refer to https://etenderwales.bravosolution.co.uk (ITT113892) for all documents
Contracting authority
Cyngor Gwynedd
- Public Procurement Organisation Number: PTCX-9875-MZPQ
Swyddfeydd y Cyngor / Council Offices
Caernarfon
LL55 1SH
United Kingdom
Contact name: Mrs Bethan Meira Owen
Telephone: +441286679603
Email: bethanmeiraowen@gwynedd.llyw.cymru
Website: http://www.gwynedd.llyw.cymru
Region: UKL12 - Gwynedd
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales