Section one: Contracting authority
one.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
procurement@eastlothian.gov.uk
Telephone
+44 1620827827
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
General Builders & Joinery Works Framework
Reference number
ELC-23-0119
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
East Lothian Council (the Council) is inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a preferred contractor on a framework agreement of around 4 Nr* contractors for each Lot to carry out the Term Maintenance Contract for General Builders & Joinery Works To Council Properties.
two.1.5) Estimated total value
Value excluding VAT: £5,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Public Buildings
Lot No
1
two.2.2) Additional CPV code(s)
- 45420000 - Joinery and carpentry installation work
- 45421000 - Joinery work
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
East Lothian
two.2.4) Description of the procurement
The Term Maintenance Contract will be to undertake general building and joinery works to Public Buildings which may include (but not limited to) the following for Lots 1 & 2:
~Small-scale builderworks (stonework/masonry, repointing, masonry walls, miscellaneous buildersworks etc).
~Small-scale joineryworks (including floor repairs, partitions, window/door repairs/replacements, miscellaneous joinery etc).
~Any other works deemed appropriate for the contract subject to ELC/Contractor Agreement.
two.2.5) Award criteria
Quality criterion - Name: Relevant Experience / Weighting: 10
Quality criterion - Name: Key Staff / Weighting: 5
Quality criterion - Name: Quality & Availability of Service / Weighting: 5
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 75
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two year initial term with option to extend twice by 1 year. Renewal anticipated for January 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010.
two.2) Description
two.2.1) Title
Housing
Lot No
2
two.2.2) Additional CPV code(s)
- 45420000 - Joinery and carpentry installation work
- 45421000 - Joinery work
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
East Lothian
two.2.4) Description of the procurement
The Term Maintenance Contract will be to undertake general building and joinery works to Council Housing which may include (but not limited to) the following for Lots 1 & 2:
~Small-scale builderworks (stonework/masonry, repointing, masonry walls, miscellaneous buildersworks etc).
~Small-scale joineryworks (including floor repairs, partitions, window/door repairs/replacements, miscellaneous joinery etc).
~Any other works deemed appropriate for the contract subject to ELC/Contractor Agreement.
two.2.5) Award criteria
Quality criterion - Name: Relevant Experience / Weighting: 10
Quality criterion - Name: Key Staff / Weighting: 5
Quality criterion - Name: Quality & Availability of Service / Weighting: 5
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 75
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two year initial term with option to extend twice by 1 year. Renewal anticipated for January 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
30 November 2023
Local time
12:00pm
Changed to:
Date
14 December 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: October 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=746787.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Individual contracts awarded under this framework agreement will be less than 4M GBP so it is not considered proportionate to include a sub-contract clause.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits are a requirement of this contract.
A summary of the expected community benefits has been provided as follows:
The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community.
(SC Ref:746787)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=746787
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom