Section one: Contracting authority
one.1) Name and addresses
London Borough of Hackney
Hackney Service Centre, 1 Hillman Street
Hackney
E8 1DY
Contact
Miss Lisa Bailey
Telephone
+44 2083562223
Country
United Kingdom
NUTS code
UKI41 - Hackney and Newham
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.londontenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.londontenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of maintenance services for Hackney secondary schools for M+E and HVAC plant and equipment
Reference number
DN637877
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Hackney, Education Property Team are seeking to appoint a contractor for a PPM (Planned Preventative Maintenance) service of the M+E and HVAC plant for 9 secondary schools (currently) with the potential of expansion by variation, to incorporate other schools within the Education Estate. This is a three year contract with a 2 year extension option (3+1+1), potentially extending the contract into 2028. The maintenance levels for the assets will be as per the SFG20 standards. We are seeking to establish a mutually beneficial relationship to allow the Authority to continue delivering the high levels of service to the schools and ensure systems remain legally compliant and safe; and energy efficient and effective.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKI41 - Hackney and Newham
two.2.4) Description of the procurement
The London Borough of Hackney, Education Property Team are seeking to appoint a contractor for a PPM (Planned Preventative Maintenance) service of the M+E and HVAC plant for 9 secondary schools (currently) with the potential of expansion by variation, to incorporate other schools within the Education Estate. This is a three year contract with a 2 year extension option (3+1+1), potentially extending the contract into 2028. The maintenance levels for the assets will be as per the SFG20 standards. We are seeking to establish a mutually beneficial relationship to allow the Authority to continue delivering the high levels of service to the schools and ensure systems remain legally compliant and safe; and energy efficient and effective.
Provision of maintenance services for Hackney secondary schools for M+E and HVAC plant and equipment: DN637877
This tender will be administered via an e-procurement system called Pro Contract. Suppliers must be registered on the system in order to access the documentation. To register as a supplier on Pro Contract please visit the London's Tenders Portal at:https://www.londontenders.org/ click on the ‘Suppliers’ Area' link to the left. On the right hand side you will see a green ‘register’ icon, click on this and begin the supplier registration process. Please ensure when registering that you select all the appropriate categories which describe your business/service area as notifications of tender opportunities are directed via these categories.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
The procurement involves the setting up of a dynamic purchasing system
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 December 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
18 January 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 90 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Public Procurement Review Service
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Service
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom