Section one: Contracting authority
one.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
Contact
Mrs Tracey White
Telephone
+44 1392383000
Country
United Kingdom
NUTS code
UKK - South West (England)
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CP1995-20 Hardware (Laptops and Peripherals) Contract
Reference number
DN569347
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
Devon County Council (DCC) invited tender submissions from industry accredited
technology suppliers for replacement of our existing IT Hardware contract which is finishing
at the end of 2021.
Devon is undertaking a corporate-wide Transformation programme and as part of this
programme there is a Digital Transformation stream which involves the use and
implementation of Microsoft led technology. The scope of which will encompass a complete
refresh of our end user compute estate via a Device Replacement project using Microsoft
Managed Desktop (MMD) devices.
The Authority also requires the supplier to deliver devices to employees homes or satellite
locations and so this project will require project management, administration, logistics and
user support to ensure that staff receive the most appropriate device types, that these are
efficiently delivered, that staff are supported to ensure they immediately benefit from the
new devices, and that ‘legacy’ (i.e. currently deployed, ‘old’) devices are recovered and
disposed of, including the secure disposal of any persistent data storage media. The Council
therefore also wants to procure support services to assist in the successful implement of the
Project.
The Procurement is being procured by the Authority for the benefit of the Authority and maybe used by Partner Organisation - The Devon & Cornwall Procurement Partnership (D&CPP). No Partner business is guaranteed for this contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £4,500,000 / Highest offer: £6,000,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Mainly across the county of Devon.
two.2.4) Description of the procurement
The Council’s internal IT hardware service currently provides laptops and associated
equipment for use by the Council’s staff and some partner organisations.
The Council is seeking a partner to supply approximately 5000 end user compute devices
(roughly 90% of which are laptops), peripherals and associated equipment.
The majority of these will need to be MMD compatible devices to support the above mentioned Device Replacement project. In addition to this, during the early phases of the
project, there will be a need to supply non-MMD devices to support the current BAU
hardware service.
The Authority also requires the supplier to deliver devices to employees homes or satellite
locations and so this project will require project management, administration, logistics and
user support to ensure that staff receive the most appropriate device types, that these are
efficiently delivered, that staff are supported to ensure they immediately benefit from the
new devices, and that ‘legacy’ (i.e. currently deployed, ‘old’) devices are recovered and
disposed of, including the secure disposal of any persistent data storage media. The Council
therefore also wants to procure support services to assist in the successful implement of the
Project.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Price - Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term 3-years (36-months) with the option to extend for a further 2 x 24-months (total contract term seven years) at the discretion of the Authority
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-023589
Section five. Award of contract
Contract No
CP1995-20
Title
CP1995-20 Hardware (Laptops and Peripherals) Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2021
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Specialist Computer Centres (SCC) Ltd
James House, Warwick Rd
Birmingham
B11 2LE
Country
United Kingdom
NUTS code
- UKK - South West (England)
National registration number
1428210
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £12,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
The Royals Courts of Justice, The Strand
LONDON
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the
Public Contracts Regulations 2015.