Section one: Contracting entity
one.1) Name and addresses
Firmus Energy (Distribution) Limited
A4/A5 Fergusons Way, Kilbegs Industrial Estate
ANTRIM
BT414LZ
procurement@firmusenergy.co.uk
Country
United Kingdom
NUTS code
UKN0D - Antrim and Newtownabbey
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Production, transport and distribution of gas and heat
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Advertising, Design and Media Buying Services
Reference number
MKT22
two.1.2) Main CPV code
- 79340000 - Advertising and marketing services
two.1.3) Type of contract
Services
two.1.4) Short description
firmus energy (Distribution) Limited (firmus energy) wishes to procure advertising, design and media buying
services for itself and firmus energy (Supply) Limited. The estimated total value set out below represents firmus
energy's current estimate of the entire potential value of the contract, over a maximum potential five (5) year
period, for all lots.
two.1.5) Estimated total value
Value excluding VAT: £1,550,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders are permitted to apply for one or more lots, up to a maximum of all 3 lots available. firmus energy will
not however award a contract for all of the lots. It is firmus energy's intention to award a single contract for
either: (a) each of Lots 1 and 2 (and terminate Lot 3); or (b) a single contract for Lot 3 (and terminate Lots 1 and
2). Further information is provided in the PQQ document.
two.2) Description
two.2.1) Title
Advertising and Design Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79340000 - Advertising and marketing services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
The scope of services required by firmus energy under this Lot will include:
• Advertising and Design Services:
• Provide brand development and management
• Develop, present and execute creative concepts and designs
• Produce all advertising artwork for media outlets
• Handle all liaison with advertising media
• Manage market research
• Provide campaign analysis and management information
• Account manage all activities surrounding the campaigns
• Provide all artwork to client in required formats
• Delivery of services required in a cost effective manner, representing best value to firmus energy
The estimated value set out below represents firmus energy's current estimate of the entire potential value of
Lot 1, over a maximum potential five (5) year period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
firmus energy currently anticipates that any contract awarded will commence in March 2022 and continue
thereafter for an initial period of three (3) years, with the option for firmus energy, acting at its discretion, to
extend for a further period of two (2) years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
As set out in the PQQ document.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Media Buying Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79340000 - Advertising and marketing services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
The scope of services required by firmus energy under this Lot will include:
• Media:
• Develop, present and execute media strategy in light of market research and intelligence work
• Provide guidance, advice and plans for proposed media outlets
• Investigate and book media channels
• Negotiate all media discounts
• Report campaign analysis
The estimated value set out below represents firmus energy's current estimate of the entire potential value of
Lot 2, over a maximum potential five (5) year period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
firmus energy currently anticipates that any contract awarded will commence in March 2022 and continue
thereafter for an initial period of three (3) years, with the option for firmus energy, acting at its discretion, to
extend for a further period of two (2) years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
As set out in the PQQ document.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Advertising, Design and Media Buying Services
Lot No
3
two.2.2) Additional CPV code(s)
- 79340000 - Advertising and marketing services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
Lot 3 encompasses all of the services described above for each of Lots 1 and 2.
The estimated value set out below represents firmus energy's current estimate of the entire potential value of
Lot 3, over a maximum potential five (5) year period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,550,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
firmus energy currently anticipates that any contract awarded will commence in March 2022 and continue
thereafter for an initial period of three (3) years, with the option for firmus energy, acting at its discretion, to
extend for a further period of two (2) years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
As set out in the PQQ document.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the PQQ document.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As set out in the procurement documents.
three.1.6) Deposits and guarantees required
firmus energy reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security
to ensure proper contractual performance.
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Subject to the status and involvement of the parties, firmus energy may require the parties to commit to joint and
several liability in respect of the contract. Alternatively, firmus energy may require the lead provider to take total
responsibility or a consortium to form a legal entity before entering into any contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 January 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
firmus energy reserves the right to award the contract on the basis of the initial tenders received without
conducting any negotiations. The services required by firmus energy are being procured competitively in
accordance with the Utilities Contracts Regulations 2016 (as amended). The Pre-Qualification Questionnaire
(PQQ) is available at the website set out in Section I of this notice. Bidders who wish to participate in this tender
process must first contact procurement@firmusenergy.co.uk to request the password to access the PQQ
document, register their interest and provide contact details for their organisation. Bidders who fail to provide
their details or register in this manner will not receive any clarifications or updated information provided by
firmus energy during the tender process. Firmus energy will provide password details as soon as possible
following request by a bidder. During the holiday period, there may be a slight delay in the password being
made available, however firmus energy will endeavour to provide password details within 24 hours following
request by a bidder. The costs of responding to this notice and participation in the process will be borne by each
bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract(s)
is entered into. The formal contract(s) shall not be binding until it (they) have been signed and dated by the duly
authorised representatives of both parties.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
firmus energy will incorporate a minimum 10 calendar day standstill period at the point information on the
award of contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders
to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as
amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to
take action in the High Court (Northern Ireland).
six.4.4) Service from which information about the review procedure may be obtained
firmus energy (Distribution) Limited
A4/A5 Fergusons Way, Kilbegs Industrial Estate
Antrim
BT41 4LZ
Country
United Kingdom