Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Planned and Responsive Maintenance and Minor Works, Armagh Building Lot 2
Reference number
Armagh Building Lot 2
two.1.2) Main CPV code
- 45210000 - Building construction work
two.1.3) Type of contract
Works
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of Planned and Responsive Maintenance Works for EANI across its property portfolio in the old Southern Education and Library Board area, Contract Lot 2, which includes but is not limited to controlled and uncontrolled schools as further described in OJEU Contract Notice and as outlined in the previous VEAT issued on 12 December 2022.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 October 2023
End date
31 May 2024
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-026527
Section five. Award of contract/concession
Contract No
Armagh Building Lot 2
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
7 September 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Greystone Joinery Construction Ltd
Dungannon
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £6,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45210000 - Building construction work
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of Contract Lot 2: Term Service Contracts for Building Maintenance and Minor Works in the old Southern Education and Library Board area as further described in OJEU Contract Notice and as outlined in the previous VEAT issued on 12 December 2022.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 October 2023
End date
31 May 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£6,000,000
seven.1.7) Name and address of the contractor/concessionaire
Greystone Joinery Construction Ltd
Dungannon
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
An extension to the value of the contract of 6,000,000.00 GBP which does not exceed 50 % of the original contract value. The EANI does not intend to extend the time of this contract beyond the modification referenced in VEAT 2022/S 000-035194 published on 13 December 2022. Rather, this publication is to increase the value of the contract.
The total value of the extension is 6,000,000.00GBP.
Due to circumstances which could not have been foreseen at the time of publication of the previous VEAT Notice,EANI are now required to further increase the value of this contract.This is required as additional expenditure has been incurred due to increased demand for Special Educational Needs(SEN)placements,which were not anticipated at the time of the original Contract Notice or subsequent VEAT Notices.The uplift to the contract value also being sought as a precautionary measure to ensure continued service delivery of the SEN placement programme and in particular the potential of further ongoing response maintenance works as may be required before the contract expiry.The EANI does not intend to extend the time of this contract beyond the modification referenced in VEAT2022/S 000-035194 published on 13/12/2022.Rather, this publication is to increase the value of the contract.
Further information in VII.2.2 below.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
To secure continuity, the provisions of the contract as referenced in VEAT2022/S 000-035194 and VEAT2022/S 000-010135 remain.Regulation72(1)(c) permits this extension due to unforeseen circumstances which a diligent contracting authority could not have foreseen, the overall nature of the contract is not altered and Modification value is £6 000 000 which does not exceed 50% of the original contract value.This contingency includes sums to permit work in other Lots(as per the contract and Regulation72 (1)(a)).Regulation72(1) (b) further permits this extension as a change of provider (i)cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued access to EANI schools and facilities and could result in partial/total closure of schools and (ii)will cause significant inconvenience and duplication of costs.EANI envisages new contract award by 31/05/24.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £22,000,000
Total contract value after the modifications
Value excluding VAT: £28,000,000