Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
Walnut 3c, NH1 Abbeywood South
Bristol
BS34 8JH
For the attention of
Tregaskes Josh
Email(s)
joshua.tregaskes100@mod.gov.uk
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
Electronic access to information
https://contracts.mod.uk/go/34524718019256C12091
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
710995450 In-Service Support for the Elmer Radio & AD120s Avionic Comms Equipment
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code
- UK - United Kingdom
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
£4,700,000
two.1.5) Short description of the contract or purchase(s)
Delivery of in service support Avionic Comms Equipment (AD120s and Elmer Radio including repairs, PDS & Purchase of additional Assemblies.
two.1.6) Common procurement vocabulary (CPV)
- 50333000 - Maintenance services of radio-communications equipment
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
Estimated value excluding VAT:
£4,700,000
two.2.2) Information about options
Options: Yes
Description of these options: x2, 1 year options available at at MoDs discretion, for provision of the same services.
two.2.3) Information about renewals
This contract is subject to renewal: No
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.1) Deposits and guarantees required
Guarantees may be required subject to the outcome of PQQ
three.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
if a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. the Authority shall require the group to form a legal entity before entering into the contract.
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
Security Aspects Letter
the Authority reserves the right to amend any condition related to security of information to reflect changes in national law or government policy. if any contract documents are accompanied by a security aspects letter, the Authority reserves the right to amend the terms to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
three.1.5) Information about security clearance
Candidates which do not yet hold security clearance may obtain such clearance until: 31 December 2024
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
A statement relating to good standing will be required.
the PQQ is a mixture of for information only and marked criteria, some questions if a passing score or required answers are not met will result in the supplier not being considered for further participation.
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
-A statement relating to good standing will be required.
the PQQ is a mixture of for information only and marked criteria, some questions if a passing score or required answers are not met will result in the supplier not being considered for further participation.
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Required financial Information is included in the PQQ Annex A guidance.
Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Required financial Information is included in the PQQ Annex A guidance.
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: See PQQ Annex A guidance Document
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met: See PQQ Annex A guidance Document
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Accelerated negotiated
Accelerated procedure required due to the urgent need to provide support for the equipment
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 2 and maximum number 5
Objective criteria for choosing the limited number of candidates: interested suppliers are required to complete the Pre Qualification Questionaire to provide the Authority with information the suppliers capacity and capability aginst the selection criteria
the Authority will use the PQQ response to create a shortlist of tenderers who:
are eligible to participate
fulfil any miimum economic, financial, professional and technical standards;
and best meet, in terms of capacity and capability, the selection crtieria set out in this notice and PQQ.
Further details can be found in the PQQ.
Please note this PQQ will limit the number of Suppliers being taken forward to the tender stage to a maximum of 5 suppliers. All Suppliers who successfully complete the Pass/Fail & Information only Questions in section 1 & 2 will then be ranked by their total score achieved in section 2.A . in accordance with section 2.A, if applicable the top 5 scoring suppliers will then be invited to participate in the Tender stage. Should more than 1 supplier achieve the 5th highest score, all suppliers with that score will be invited to the Tender stage.
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
710995450
four.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number: 2024/S 000-023260 of 25 July 2024
Other previous publications
no
four.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
four.3.4) Time limit for receipt of tenders or requests to participate
18 October 2024 - 5:00pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
Link for PQQ - https://contracts.mod.uk/go/34524718019256C12091