Section one: Contracting entity
one.1) Name and addresses
ScotRail Trains Limited .
Atrium Court,, 50 Waterloo Street
Glasgow
G2 6HQ
Contact
Willie MacMillan
willie.macmillan@scotrail.co.uk
Telephone
+44 3448110141
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Market Engagement - Provision of Oil Sampling
Reference number
SR-602
two.1.2) Main CPV code
- 71350000 - Engineering-related scientific and technical services
two.1.3) Type of contract
Services
two.1.4) Short description
ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for a single supplier framework for the provision of Oil Sampling services at ScotRail Depots at the following locations:
Engineering Depot Corkerhill, CORKERHILL PLACE GLASGOW G52 1RU
Engineering Depot Haymarket, RUSSELL ROAD, EDINBURGH EH12 5NB
Engineering Depot Inverness, LONGMAN ROAD, INVERNESS IV1 1RY
Engineering Depot Shields, 35 ST. ANDREWS DRIVE GLASGOW G41 5SG
Periodic analysis is required for: a) DMU – Engine, Gear Box, Final Drive; b) EMU – Mains Transformer; c) HST – Engine; d) other ad-hoc requests for Oil Sampling as needed.
It is envisaged this requirement will have a duration of 3 years with an optional 12-month extension on two separate occasions to a maximum term of 5 years.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71350000 - Engineering-related scientific and technical services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
ScotRail require Oil Sampling services to include, but not limited to:
Kinetic Viscosity; Water Content; Soot; Oxidation; Nitration; Sulphation; Particle Count; Particle Quantifier Index; Diesel Fuel Dilution; Engine Coolant Analysis; Sulphur Content in Diesel; TAN; TBN; Appearance/Colour; Micro Distillation; Cetane Index; Dielectric Strength; Microbial/Fungal Infection; Fatty Acid Methyl Ester content.
Analysis shall be undertaken in accordance with the appropriate ASTM / ISO and other relevant industry standards.
The required minimum volume for the majority of samples shall be 60ml.
Estimated annual equipment usage for samples are as follows:
Oil Sample Kits – 4,090
Fuel Sample Kits – 591
1l Bottle for Oil Test Kit – 182
Container Syringes 60ml – 345
two.3) Estimated date of publication of contract notice
10 November 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Prospective suppliers who have the capacity and capability to provide the requested items should register an interest on the Public
Contracts Scotland site, AND should also access and complete the Market Engagement Questionnaire published on our e-sourcing portal at
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=801512.
(SC Ref:801512)