Scope
Reference
SCC-SMS-0585
Description
We are seeking a contractor for replacing the existing heat network system with a two-pipe system served by gas boilers; all to specified standards and in a timely, consistent, cost effective and safe manner. There will also be a requirement to install new installations as required during the course of the Contract period.
The term of the contract shall be as soon as possible until November 2026 as further defined within the tender responses
Southampton City Council reserves the right, to extend the Contractor's appointment for both duration and value to include Phase 2 Design and Build Works with a potential value for phase 2 of between £2.5 - £5m. Phase 2 is currently anticipated to comprise, but shall not be limited to, the replacement of external pipework and upgrades to the boiler room. Such extension shall be subject to mutually agreed terms and conditions, including scope, programme, and remuneration with the incumbent provider required to complete a return for both methodology and price (with the fixed prices demonstrated through this tender) so that the Authority can establish if progression to Phase 2 is right for the Authority at that time. The Authority also reserve the right to not proceed with Phase 2 at all or to establish completion of Phase 2 outside of this contract via a tender.
Total value (estimated)
- £7,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 22 August 2025 to 30 November 2026
- Possible extension to 30 November 2027
- 2 years, 3 months, 10 days
Description of possible extension:
Southampton City Council reserves the right, to extend the Contractor's appointment for both duration and value to include Phase 2 Design and Build Works with a potential value for phase 2 of between £2.5 - £5m. Phase 2 is currently anticipated to comprise, but shall not be limited to, the replacement of external pipework and upgrades to the boiler room. Such extension shall be subject to mutually agreed terms and conditions, including scope, programme, and remuneration with the incumbent provider required to complete a return for both methodology and price (with the fixed prices demonstrated through this tender) so that the Authority can establish if progression to Phase 2 is right for the Authority at that time. The Authority also reserve the right to not proceed with Phase 2 at all or to establish completion of Phase 2 outside of this contract via a tender.
Options
The right to additional purchases while the contract is valid.
Southampton City Council reserves the right, to extend the Contractor's appointment for both duration and value to include Phase 2 Design and Build Works with a potential value for phase 2 of between £2.5 - £5m. Phase 2 is currently anticipated to comprise, but shall not be limited to, the replacement of external pipework and upgrades to the boiler room. Such extension shall be subject to mutually agreed terms and conditions, including scope, programme, and remuneration with the incumbent provider required to complete a return for both methodology and price (with the fixed prices demonstrated through this tender) so that the Authority can establish if progression to Phase 2 is right for the Authority at that time. The Authority also reserve the right to not proceed with Phase 2 at all or to establish completion of Phase 2 outside of this contract via a tender.
Main procurement category
Works
CPV classifications
- 39721411 - Gas heaters
- 45232141 - Heating works
- 45333000 - Gas-fitting installation work
Contract locations
- UKJ32 - Southampton
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 July 2025, 2:00pm
Tender submission deadline
22 July 2025, 2:00pm
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login
HOLYROOD REPLACEMENT WORKS (HEAT EFFICIENCY SCHEME)
REQ/1000381
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 August 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | 1. Staff, resources and organograms 10% 2. Programme 12.5% 3. Project methodology 10% 4. Risk Management 10% 5. Minimising defects 10% 6. Building Safety Act 7.5% 7. Social Value 5% |
Quality | 65% |
| Price | Price | 35% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://supplierlive.proactisp2p.com/Account/Login
Proactis home page
project reference
HOLYROOD REPLACEMENT WORKS (HEAT EFFICIENCY SCHEME)
REQ/1000381
Contracting authority
Southampton City Council
- Public Procurement Organisation Number: PCGN-2413-RBTX
Civic Centre, Civic Centre Road
Southampton
SO14 7LY
United Kingdom
Contact name: Jason Barrett
Email: procurement@southampton.gov.uk
Website: http://www.southampton.gov.uk
Region: UKJ32 - Southampton
Organisation type: Public authority - sub-central government