Section one: Contracting authority
one.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9HW
Contact
Catharine Dempsey
Catharine.Dempsey@prisons.gov.scot
Telephone
+44 1313303572
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS-02098 The Provision of SFG20
Reference number
SPS-02098
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The SPS utilise SFG20 as the standard maintenance specification for building engineering services across the SPS estate. It provides the SPS with the tools to keep buildings properly maintained and compliant.
The SPS requires a fully hosted external service for the provision of SFG20.
The SPS currently maintain and upgrade the system in-house and are keen to continue to do so. The SPS is therefore contracting for the external provision of SFG20 Schedules.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £76,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
SPS Estate
two.2.4) Description of the procurement
SPS intends to make a direct award to BESA Ltd for the provision of SFG20 Schedules period of 3 years.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
SPS only require the SFG20 maintenance schedules and intend to carry out the management in-house. This requirement has been previously competed on two occasions and the feedback from the market was that this could only be provided by BESA Ltd. Other suppliers advised that they could only provide a managed service which the SPS does not require.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-014328
Section five. Award of contract
Contract No
SPS-02098
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 May 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BESA Publications Ltd
Eamont Bridge
Penrith
CA10 2BX
Telephone
+44 7957354314
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £76,000
Section six. Complementary information
six.3) Additional information
(SC Ref:748684)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Chalmers Street
Edinburgh
EH1 1LB
Country
United Kingdom