Scope
Reference
119/25
Description
3.1. We are seeking to appoint one supplier for each of the lots detailed below. Suppliers are welcome to bid for as many lots as they wish.
3.2. Lot 1 - Drills, Bits & Blades. - Used throughout the business for the general maintenance and repairs to properties. Historically we have had issues with poor quality products that simply aren't fit for purpose. Please ensure products supplied are of a recognised brand quality. Ie Bosch, Makita and Faithful have all proven to be of good quality. If in doubt, please check if a product/brand would be acceptable. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City for collections. Estimated annual spend of £21,000pa
3.3. Lot 2 - Fixings - Used throughout the business for the general maintenance and repairs to properties. A counter service within the City for collections is required for this lot to allow for collections. Estimated annual spend of £26,000pa.
3.4. Lot 3 - Ironmongery - Used throughout the business for the general maintenance and repairs to properties. Items marked in Red in this lot are specified for fire rating purposes and have been specifically chosen as part of a fire tested door system. These are classed as a critical product range that must be available and of course, not substituted. A counter service within the City for collections is required for this lot to allow for collections. Estimated annual spend of £308,000pa.
3.5. Lot 4 - Hand Tools and accessories. - Used by Operatives in all areas of the business. A counter service within the City for collections is required for this lot to allow for collections. Estimated annual spend of £18,000pa
3.6. Lot 5 - Kee klamp. - Used throughout the business for the general maintenance and repairs to properties. A counter service within the City for collections is required for this lot to allow for collections. Estimated annual spend of £7,000pa.
3.7. The estimated annual value of each of the lots is detailed above this is based on historical usage. KWL can offer no guarantee of spend, volume or frequency of orders made to any supplier.
3.8. The supplier must note that the service to be provided is not an exclusive arrangement and in order to meet the conditions of our contracts KWL may seek other suppliers in the event of service failure, excessive lead times or change in quality etc.
3.9. The contract will be for a 2-year period commencing on 01 August 2025. The contracts may be extended for a further 2 year period (2 + 1 + 1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term.
3.11.3. The supplier must be able to provide a citywide service. KWL require the Supplier to have local premises from which KWL operatives are able to collect materials (counter service). In addition to the supplier delivering to KWL's main stores. Ideally in order to accommodate this requirement it is anticipated that the Supplier will provide one central facility or two depots within the East and West areas of the city respectively but must have premises within the HU 1-9 postcode range.
To request the tender document pack please email eu.tendering@kwl.co.uk
Total value (estimated)
- £1,520,000 excluding VAT
- £1,824,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2027
- Possible extension to 31 July 2029
- 4 years
Description of possible extension:
Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1).
Options
The right to additional purchases while the contract is valid.
3.12.3. KWL intends to select a single supplier for each lot, but does reserve the right to split the category if necessary. ie If a small number of items fall outside the range of products available to the supplier or 'on time' deliveries become an issue.
3.12.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add theses products to your basket of goods and can be considered part of your tender agreement.
Main procurement category
Goods
CPV classifications
- 44192000 - Other miscellaneous construction materials
Contract locations
- UKE11 - Kingston upon Hull, City of
Lot 1. Drills, Bits and Blades
Description
Used throughout the business for the general maintenance and repairs to properties. Historically we have had issues with poor quality products that simply aren't fit for purpose. Please ensure products supplied are of a recognised brand quality. Ie Bosch, Makita and Faithful have all proven to be of good quality. If in doubt, please check if a product/brand would be acceptable. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City for collections. Estimated annual spend of £21,000pa +VAT.
Lot value (estimated)
- £84,000 excluding VAT
- £100,800 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Fixings
Description
Used throughout the business for the general maintenance and repairs to properties. A counter service within the City for collections is required for this lot to allow for collections by operatives. Estimated annual spend of £26,000pa +VAT.
Lot value (estimated)
- £104,000 excluding VAT
- £124,800 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Ironmongery
Description
Used throughout the business for the general maintenance and repairs to properties. Items marked in Red in this lot are specified for fire rating purposes and have been specifically chosen as part of a fire tested door system. These are classed as a critical product range that must be available and of course, not substituted. A counter service within the City for collections is required for this lot to allow for collections by operatives. Estimated annual spend of £308,000pa +VAT.
Lot value (estimated)
- £1,232,000 excluding VAT
- £1,478,400 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Hand Tools and Accessories
Description
Used by Operatives in all areas of the business. A counter service within the City for collections is required for this lot to allow for collections by opeatives. Estimated annual spend of £18,000pa +VAT.
Lot value (estimated)
- £72,000 excluding VAT
- £86,400 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. KeeKlamp
Description
Used throughout the business for the general maintenance and repairs to properties. A counter service within the City for collections is required for this lot to allow for collections by operatives. Estimated annual spend of £7,000pa +VAT.
Lot value (estimated)
- £28,000 excluding VAT
- £33,600 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Drills, Bits and Blades
Lot 2. Fixings
Lot 3. Ironmongery
Lot 4. Hand Tools and Accessories
Lot 5. KeeKlamp
3.11.3. The supplier must be able to provide a citywide service. KWL require the Supplier to have local premises from which KWL operatives are able to collect materials (counter service). In addition to the supplier delivering to KWL's main stores. Ideally in order to accommodate this requirement it is anticipated that the Supplier will provide one central facility or two depots within the East and West areas of the city respectively but must have premises within the HU 1-9 postcode range.
Particular suitability
Lot 1. Drills, Bits and Blades
Lot 2. Fixings
Lot 3. Ironmongery
Lot 4. Hand Tools and Accessories
Lot 5. KeeKlamp
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 June 2025, 12:00pm
Tender submission deadline
27 June 2025, 12:00pm
Submission address and any special instructions
Via email to eu.tendering@kwl.co.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
23 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Quality | Quality | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
KINGSTOWN WORKS LIMITED
- Companies House: 05867235
- Public Procurement Organisation Number: PZNJ-9546-YRLG
Unit 2 Connaught Road
Hull
HU7 3AP
United Kingdom
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government