Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
UK Strategic Command - Commercial Branch, HQ BFC
Episkopi
BS1 2AS
ukstratcom-comrcl-bfc@modgovuk.onmicrosoft.com
Country
Cyprus
Region code
CY - Cyprus
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of ASEMS for BFC White Fleet
Reference number
711196451
two.1.2) Main CPV code
- 71317210 - Health and safety consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
British Forces Cyprus (BFC) are seeking a third-party contractor capable of sustaining and continuing to update the existing Acquisition Safety and Environmental Management Systems (ASEMS) document set.
The proposed contract will be for 5 years, to commence on 01 January 2025, expiring on 31 December 2029.
The scope of the contract covers ASEMS provision and maintenance for the white (civilian) fleet vehicles at BFC only. Military vehicles, maritime vessels, aircraft, or other such vehicles as may be present on-island are not included in the scope of this contract.
It is important that the contractor is willing and able to work with the existing document set and perform annual reviews (in person, on-island) and attend quarterly progress-based meetings which may be virtually or on-island (as needed).
The contract also includes a requirement for up to 5 Legislative Compliance Assessments (LCAs) and BFC may request these at any point during the 5-year contract.
BFC is located on the island of Cyprus and the successful contractor will need to travel to the island to deliver some of the contract services.
two.1.5) Estimated total value
Value excluding VAT: £77,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71317210 - Health and safety consultancy services
- 90711100 - Risk or hazard assessment other than for construction
- 90713000 - Environmental issues consultancy services
- 90721000 - Environmental safety services
two.2.3) Place of performance
NUTS codes
- CY - Cyprus
two.2.4) Description of the procurement
British Forces Cyprus (BFC) are seeking a third-party contractor capable of sustaining and continuing to update the existing Acquisition Safety and Environmental Management Systems (ASEMS) document set.
The proposed contract will be for 5 years, to commence on 01 January 2025, expiring on 31 December 2029.
The scope of the contract covers ASEMS provision and maintenance for the white (civilian) fleet vehicles at BFC only. Military vehicles, maritime vessels, aircraft, or other such vehicles as may be present on-island are not included in the scope of this contract.
It is important that the contractor is willing and able to work with the existing document set and perform annual reviews (in person, on-island) and attend quarterly progress-based meetings which may be virtually or on-island (as needed).
The contract also includes a requirement for up to 5 Legislative Compliance Assessments (LCAs) and BFC may request these at any point during the 5-year contract.
BFC is located on the island of Cyprus and the successful contractor will need to travel to the island to deliver some of the contract services. Travel arrangements are addressed in more detail in the ITT documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £77,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 November 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
UK Strategic Command
BF1 2AS
Episkopi
BF1 2AS
Country
Cyprus