Section one: Contracting authority
one.1) Name and addresses
Lochfield Park Housing Association
37 Drumlanrig Avenue
Glasgow
G34 0JF
Telephone
+44 1413412044
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lochfield Park HA Environmental Maintenance Framework 2025
Reference number
6407
two.1.2) Main CPV code
- 90700000 - Environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
The services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a maintenance framework contract running concurrently with multiple providers for: grass cutting in communal areas, gardens and backcourts; shrub pruning; litter/ leaf collection; sharps removal; weed control; hedge cutting; sweeping & cleaning hard standings/ parking bays; cleaning external bin stores; and wheelie bin collection management; to access and external common areas. Also common close stair & window cleaning (refer property list at schedule 3); one off/ ad-hoc domestic bulk item clearance, uplift/ disposal and clearing void properties. All as indicated within the red boundaries and/ or highlighted in the ‘key to maintenance works’ at Schedule 1, which is the contract area.
Duties include: Reporting in/out at the Employer’s offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas etc, recommendations for maintenance and improvement; quarterly review of contractor performance.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £282,990
two.2) Description
two.2.1) Title
Lochfield Park HA Environmental Maintenance 2025
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Easterhouse G34
two.2.4) Description of the procurement
The tender evaluation will comprise the SPD pass or fail, your quality score for the TQQ; and the rates/ prices on the Schedule 2 summary pricing spreadsheet.
The submitted SPD will be assessed as a pass or fail to identify contractors who meet the criteria. Only those contractors who achieve an SPD pass will have their tender quality and rates considered/ evaluated
The criteria for scoring will be to reach a total percentage score as follows-
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting for a) environmental, b) cleaning, c) waste management and d) additional rates stated at the schedule 2 summary worksheet.
Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates.
The candidates will be scored relative to each other (best answer scoring highest), based on the Employer’s individual aspirations/ requirements and the information provided by the candidate(s).
Price/ Quality percentage scores will be evaluated for each of the: a) environmental, b) cleaning, c) waste management and d) additional/ ad-hoc works sub-Lots, to determine the total score and initial price/ quality criteria for inclusion on one or more of the sub-Lots.
two.2.5) Award criteria
Quality criterion - Name: TQQ Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-008600
Section five. Award of contract
Lot No
1
Title
Lochfield Park HA Environmental Maintenance 2025
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 May 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ramora Limited
Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone
Lichfield
WS14 0ED
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
The Clean Factor
Unit 7, 14 Woodilee IND EST kirkintilloch
Glasgow
G66 3UU
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Caledonian Maintenance Services Ltd
68 Bogmoor Place, Shieldhall
Glasgow
G51 4SN
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
CLYDE VALLEY LANDSCAPES LTD
5 Forteviot Place, Baillieston
Glasgow
G69 6ER
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £85,360
Section six. Complementary information
six.3) Additional information
Refer Instructions to Contractors at page 5 of the Specification of Works
(SC Ref:801502)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
Telephone
+44 1414298888
Country
United Kingdom