Section one: Contracting authority
one.1) Name and addresses
Acorn Education Trust
Woodcock Road, Warminster
Wiltshire
BA12 9DR
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
https://www.acorneducationtrust.com
one.1) Name and addresses
Avon Valley Academy
Recreation Road, Durrington, Salisbury
Wiltshire
SP4 8HH
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
https://www.avonvalleyacademy.org.uk/
one.1) Name and addresses
Bulford St Leonard’s Church of England Primary School
John French Way
Bulford Village
SP4 9HP
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
https://www.bulfordstleonards.org.uk/
one.1) Name and addresses
Durrington All Saints (C of E)
School Road
Durrington
SP4 8HJ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
https://www.durringtoninfantschool.org.uk/
one.1) Name and addresses
Netheravon All Saints
High Street
Netheravon
SP4 9PJ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
https://www.netheravonallsaints.org.uk/
one.1) Name and addresses
St Michael’s Church of England Primary School
The Causeway, Larkhill
Wiltshire
SP4 8FB
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
https://www.stmichaelsprimary.org.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Acorn Education Trust (Cluster 2) ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Cleaning services for Acorn Education Trust, cleaning cluster 2.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,306.02
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
Main site or place of performance
Wiltshire CC
two.2.4) Description of the procurement
Acorn Education Trust is a Multi Academy Trust comprising of nineteen schools in Wiltshire, preparing young people for their world in their time.
Since its formation in 2014, Acorn Education Trust has grown to include two nurseries, sixteen primary and three secondary schools, providing education and opportunities for students, from 3 months to 19 years old. We pride ourselves on transforming education locally, with our schools/nurseries being at the heart of their local communities.
By working collaboratively we’ve been able to create an effective and efficient organisation and business model that allows school/ nursery leaders and teachers to focus all their attention on the students. We work together in a supportive network to evaluate, challenge, and improve practice inside and outside of the classroom. We want our students to grow into fully equipped individuals who make meaningful contributions to society and our staff to reach their full professional potential.
Acorn Education Trust: is expected to grow, with a number of additional schools becoming part of the Trust during this contract period and the provision of cleaning services at these schools when they have joined the Trust will fall under the scope of this, or one of the other established cluster contracts. Similarly existing Trust Schools shall have the option to come into scope of this or another Trust cluster contract as their current cleaning arrangements conclude. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
The contract: will commence on 1 August 2024 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client’s requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered number of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide clean schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the specification and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract.
The Supplier shall provide a comprehensive cleaning service to the sites so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.
Please see SQ document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note, this is a contract award notice, this contract has already been awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
Contract start date
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-006397
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 June 2024
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
KGB Cleaning South West Ltd
10 Hillside, Burghfield Common
Reading
RG7 3BQ
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
National registration number
06941723
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,450,000
Total value of the contract/lot: £1,306.02
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=893285752
GO Reference: GO-2024103-PRO-27905994
six.4) Procedures for review
six.4.1) Review body
Acorn Education Trust
Woodcock Road, Warminster
Wiltshire
BA12 9DR
Country
United Kingdom