Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870321609
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Microsoft Software Licensing
Reference number
Project_26605
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Microsoft Software Licensing
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,048,135
two.2) Description
two.2.2) Additional CPV code(s)
- 48218000 - License management software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Ulster University
two.2.4) Description of the procurement
Microsoft Software Licensing and support inclusive of maintenance and renewal to meet the following needs:
- Support existing purchases and allow for the upgrading of existing Microsoft licenses,
- To procure new licenses,
- Technical support.
This call-off contract for the renewal of Microsoft Software Licensing was awarded as a direct award as provided under the Southern Universities Procurement Consortium (SUPC) framework Software License Resellers Agreement (Ref 2016/05). This is an award to the first ranked supplier via a desktop exercise with the adjusted weightings as shown below under Lot 1 - Microsoft & Associated Services.
two.2.5) Award criteria
Quality criterion - Name: Customer Services and Contract Management / Weighting: 20%
Quality criterion - Name: Relationship Management, Product Knowledge and Added Value / Weighting: 20%
Quality criterion - Name: Responsible Procurement / Weighting: 10%
Cost criterion - Name: Price / Weighting: 50%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated total value stated above in Section II.1.7 is for a five year period commencing on 1 December 2021.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 033-078650
Section five. Award of contract
Contract No
project_26605
Lot No
1
Title
Microsoft Software Licensing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 November 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Phoenix Software Limited
Bytes House, Randalls Way
Leatherhead
KT22 7TW
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
National registration number
02548628
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,048,135
Section six. Complementary information
six.3) Additional information
Section II 1.3) above states this is a Supplies Contract, this is a Services Contract not a Supplies Contract.
The estimated total value stated above in Section II.1.7 is for a five year period commencing on 1 December 2021.
The anticipated spend on this contract is approximately £800,000 per annum over all categories; however, the University cannot give any guarantee as to the future value or volume of business awarded through this contract. The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015, in events of higher or lower spend necessitated by unexpected occurrences.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).