Scope
Description
The University requires a competent contractor to provide planned preventative maintenance and reactive maintenance (including emergency call outs) relating to campus wide fire safety systems as follows:-
Protec Fire Detection and Alarm Systems, Gent (Honeywell) Fire Detection and Alarm Systems, Clymac (Ziton) Fire Detection and Alarm Systems, Kitchen Canopy Fire Suppression Systems and dry risers.
The contract period is for 2 years with an option to extend for 3 x 12 months. Estimated annual value is approximately £175,000 + VAT.
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Total value (estimated)
- £875,000 excluding VAT
- £1,050,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 October 2027
- Possible extension to 1 October 2030
- 5 years, 1 day
Description of possible extension:
3 x 12 months extension options
Main procurement category
Services
CPV classifications
- 50413200 - Repair and maintenance services of firefighting equipment
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50711000 - Repair and maintenance services of electrical building installations
Contract locations
- UKF2 - Leicestershire, Rutland and Northamptonshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
11 July 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Technical | Quality | 45% |
| Community Benefits/Social Value | Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Loughborough University
- Public Procurement Organisation Number: PRGT-9932-PLJN
Epinal Way
Loughborough
LE11 3TU
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government