Scope
Description
1. General Description
• The high-density stacking chair shall be designed for public and commercial environments such as conference rooms, event halls, and multi-use facilities. The chair must be ergonomic, durable, space-efficient, and easy to handle during setup and storage.
• 400 chairs are required as well as the necessary equipment to move 300 of these chairs.
2. Construction Requirements
2.1 Frame
• Material: High-strength steel or aluminium tubing.
• Finish: Powder-coated or chrome-plated for corrosion resistance and aesthetic durability.
• Welding: All joints must be fully welded or securely fastened to ensure structural integrity.
2.2 Seat and Backrest
• Material: A durable and wipeable material. Preference will be given to recycled and recyclable materials.
• Ergonomics: Contoured for user comfort for long periods.
• Colour Options: Range of standard colours required, with optional custom finishes
3. Performance and Durability
3.1 Durability
• Must comply with or exceed BS EN16139:2013 level 2: severe contract use
3.2 Linking
• The chairs should be able to be linked.
3.3 Floor Protection
• Non-marking glides or caps on legs.
• Optional ganging clips for connecting multiple chairs securely.
3.4 Stacking Capability
• Must stack a minimum of 20 chairs high on a dolly/cart.
• Without dolly: minimum of 8-10 chairs high, stable and secure.
• Chairs must not damage each other during stacking.
4. Portability and Handling
• Chairs must be easy to lift and move by one person.
• Stack cart/dolly must be compatible and available as an accessory.
5. Safety and Compliance
• Compliant with relevant fire and safety standards.
• No sharp edges or pinch points.
• Materials must be recyclable or meet sustainability criteria where possible.
6. Warranty
• Minimum 3-year warranty covering materials and workmanship under normal public use.
7. Other considerations
• The Council will require to see a sample of the proposed chair option(s) to test their comfort.
8. Date of supply
• The chairs need to be supplied to site in the month of August, 2025.
Total value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 16 July 2025 to 1 August 2025
- 17 days
Options
The right to additional purchases while the contract is valid.
The council will consider the purchase of a number of tables in addition to the high-density stacking chairs. The suppliers should provide options for folding tables if they are available.
Main procurement category
Goods
CPV classifications
- 39100000 - Furniture
Contract locations
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 July 2025, 11:59pm
Tender submission deadline
15 July 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price | 60% | |
| Aesthetics and comfort | The council will consider the aesthetics of the item - its design and colour options, as well as the comfort of the item. |
Quality | 20% |
| Sustainability | The council will consider the materials used in the items' manufacture and options for future recyclability. |
Quality | 15% |
| Guarantee | The council will consider the length and quality of the items' guarantee. |
Quality | 5% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Glastonbury Town Council
- Public Procurement Organisation Number: PZMG-3172-HLMT
Town Hall, Magdalene Street
GLASTONBURY
BA6 9EL
United Kingdom
Contact name: Supply of high density stacking chairs and dolly/carts
Email: townclerk@glastonbury.gov.uk
Website: http://www.glastonbury.gov.uk
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government